Temporary Administrative Assistant

About First Book

First Book (https://firstbook.org/) A global leader in social enterprise, First Book harnesses the strategies of the private sector to advance social change. First Book has built a family of social enterprises to serve its network of over 600K educators, including the First Book Marketplace, The First Book Accelerator, First Book Insights, and a range of other efforts. In fact, since 1992, First Book has distributed more than 250 million books and educational materials to children from low-income families. Because of its record of innovation and impact, First Book has been celebrated globally by such institutions as the Schwab Foundation for Social Entrepreneurship, the World Economic Forum, and in case studies at Columbia Business School, Wharton Business School, the Yale School of Management, and the London School of Economics. Finally, Charity Navigator recently awarded First Book with its highest rating, including a perfect 100% score for Accountability & Transparency.

About the Position

(This is not a 100% remote position/ MANDATORY IN OFFICE: Tuesday & Wednesday) The Temporary Administrative Assistant, Accelerator, plays a vital role in supporting the administrative operations of the Accelerator team at First Book. This role provides comprehensive administration, coordination, and scheduling support to ensure effective and efficient functioning of the department. The position will report to the Senior Managing Editor, Accelerator, and assist in maintaining communication, documentation, and workflow across teams and partners.

First Book Accelerator. Through the Accelerator, First Book works with preeminent experts and thought leaders on a spectrum of issues, including mental health, parent engagement, race and diversity, and child development, to design powerful resources that provide access to the latest, most innovative strategies through downloadable tip sheets, guidebooks, toolkits, webinars, and PSAs. These resources have dramatically expedited the adoption of valuable strategies within programs and classrooms supporting low-income communities.

Essential

Duties and Responsibilities

Provide administrative and logistical support to the Senior Managing Editor, Accelerator. Manage calendars, coordinate internal and external meetings, and handle meeting preparation and follow-up. Draft, format, and proofread department communications, memos, and reports. Maintain organized digital filing systems and databases in SharePoint and other platforms. Assist with project documentation, coordination of deliverables, and tracking timelines. Serve as a liaison with other departments (e.g., Finance, Communications, Legal) to support the smooth execution of projects. Other administrative duties as assigned in support of the Senior Managing Editor,

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and/or abilities required:

Education and/or Experience

• Minimum of 1 year of administrative support or office coordination experience Strong organizational skills and attention to detail. Experience supporting multiple stakeholders and managing competing priorities. Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint), Zoom, and Excellent written and verbal communication skills. Key Competencies Ability to manage multiple priorities, schedules, and tasks with strong organizational skills and attention to detail. Strong written and verbal communication skills across diverse stakeholders. Proven ability to handle sensitive information with integrity, confidentiality, and sound
• All full-time employees are eligible for the following benefits: In addition to an hourly wage, First Book will pay commuting costs. Hybrid work environment - can work from home and office

In addition to your resume, please submit a cover letter that details your interest in the position.

TO APPLY

Candidates are invited to submit a resume, and a cover letter that details your interest in the position to https://firstbook.bamboohr.com/hiring/jobs. If you need assistance applying, please reach out to us at tmcneill@firstbook.org.

See what First Book has been up to!

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