Administrative Assistant I

• USC Graduate Medical Education Department is seeking and Administrative Assistant I.
• Working directly under the supervision of the Graduate Medical Education Institutional Coordinator, the Administrative Assistant I works closely with the DIO (Designated Institutional Official), Institutional Coordinator, and Project Specialist.
• This position plays an integral role in the day-to-day functions of the office.
• The Administrative Assistant will participate in a range of office and divisional priorities.
• The successful candidate will be motivated, pro-active, resourceful, and detail oriented.
• The position requires excellent organizational and communication skills with the ability to be decisive and adaptable.
• Essential job duties include, but are not limited to: Providing general office support which may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and maintaining electronic and hard copy filing systems.
• Composing and producing a variety of business correspondence, reports, and related materials while exercising a high degree of discretion and confidentiality.
• Scheduling and coordinating meetings.
• Recording and maintaining minutes for various meetings.
• Arranging with vendors for services, preparing agenda, gathering and organizing supporting information, and overseeing production and distribution of related materials.
• Performs other related duties as assigned or requested.
• The University reserves the right to add or change duties at any time.
• Required Qualifications: Bachelor’s degree Minimum 2 years of secretarial or specialized clerical, including some administrative experience.

Preferred Qualifications

3 years of combined secretarial and administrative experience in a university environment, preferably USC. Excellent communication skills – both written and verbal. Demonstrated ability to handle multiple projects simultaneously in a fast-paced environment. Ability to set priorities and organize time to see projects through to successful completion. A cooperative and team-oriented attitude. Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. This position is on-site and employee must report to work at the USC Health Science Campus in Los Angeles, CA when scheduled. Work hours and on-site days may be subject to change depending on business needs. The hourly rate range for this position is $23.89 - $26.73. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC’s Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$146994.htmld USC is a leading private research university located in the heart of downtown Los Angeles – a global center for arts, technology and international business. As the largest private employer in the city – responsible for more than $5 billion annually in economic activity in the region – we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work. Application help If you need assistance during the application process, see our application help. (If you already work for USC, see Your USC career.) At any point you may also contact our HR Service Center for help at (213) 821-8100 or uschr@usc.edu. Don't see the dream job you are looking for? Drop off your contact information and resume and we will reach out to you if we find the perfect fit!