Outreach admissions administrative assistant
ENDLESS HORIZONS
Location
Milwaukee, Wisconsin
Quick overview
The Administrative Assistant provides essential clerical support to the Outreach & Admissions Department, including producing and formatting documents, managing schedules, and handling correspondence. Duties also involve greeting visitors, preparing reports, maintaining office supplies, and occasionally transporting students.
Requirements summary
Candidates must possess at least one year of required experience and a working knowledge of the Microsoft Suite of Applications, along with a High School Diploma or GED equivalent; an Associate's degree is preferred. A valid State Driver's License is also required for this role.
Job description
Horizons Youth Services at Milwaukee Job Corps Center provides innovative, quality educational and job training programs to enable young people to succeed in today’s competitive job market and keep pace with the ever-changing dynamics of our worldwide economy.
We are seeking a Outreach and Admissions Administrative Assistant for our residential trade and education center.
Job Summary
The Outreach and Admissions Administrative Assistant provides clerical support and related assigned duties to the Outreach & Admissions Department.
Duties
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
- Maintains department schedule by updating calendars for department personnel, arranging meetings, conferences, teleconferences, and assisting with travel plans.
- Completes requests by greeting students, staff, and guests, in person or on the telephone, answers or refers inquiries while prioritizing confidentiality.
- Prepares required reports and edits work done by others, ensuring company format policies are followed and necessary corrections are made.
- Completes training on all office equipment, maintains office supply inventory, anticipates needed supplies; places supply orders, and verifies receipt of orders.
- Complies with safety practices and transports students as needed.
- Demonstrates organizational skills, good housekeeping, and continually models appropriate Career Success Standards.
- Participates in staff training.
- Mentors and monitors students as the opportunity and need arises.
- Performs other duties as assigned within the individual’s scope and capabilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.
Experience
One year experience required. Working knowledge of Microsoft Suite of Applications required.
Education
High School Diploma or GED equivalent. Associate's degree preferred.
Certificates, Licenses, Registrations
Valid State Drivers’ License.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand and walk; to reach with hands and arms and talk and listen. The employee is occasionally required to sit; to use hands to finger, handle, or feel; to taste and to smell. The employee must be able to lift and/or move up to 25 pounds occasionally. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level can vary from moderate to loud.