Administrative Assistant

Administrative Assistant - Education Department

Schedule: Monday-Friday, 8:00am-5:00pm on-site

At HopeWest, we hold strong core values that are followed internally with staff as well as in the daily care of our patients & their loved ones. Employees of HopeWest are ambassadors that help continue our strong reputation in the communities we serve. If you want to feel honor and pride in the work that you do, while supporting a meaningful mission, come join our HopeWest Team!

Job summary

The Clinical Practice and Development Administrative Assistant provides comprehensive administrative and operational support to the Clinical Practice department. This role supports clinical education, orientation, learning management systems, and department operations to ensure efficiency, organization, and regulatory readiness. The position collaborates with clinical leaders, educators, and operational partners to coordinate scheduling, maintain records, and support program implementation. This role also provides direct administrative support to the VP of Clinical Practice and adapts to evolving departmental needs, including support for clinical development, practicum programs, and process improvement initiatives.

Minimum Qualifications

• Education: High school diploma or equivalent required. Associate or bachelor’s degree in healthcare administration, business, or related field preferred.
• Experience: Minimum of 3 years of administrative or operational support experience, preferably in healthcare. Experience supporting senior leadership or multiple programs required.
• Licenses and Certifications: Valid Colorado driver’s license, reliable transportation, and adequate auto insurance maintained throughout employment.

Knowledge, Skills and Abilities

• Strong organizational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and accuracy in documentation and data management
• Proficiency in Microsoft Office and experience with learning management systems or similar platforms
• Strong communication and interpersonal skills with ability to collaborate across teams
• Ability to maintain confidentiality and handle sensitive information appropriately
• Adaptability and flexibility to support evolving departmental needs

Pay and Benefits

• Hourly pay: $19.88-$22.00
• Medical, Dental, and Vision insurance effective the first of the month following start date
• Colorado Family and Medical Leave Insurance (FAMLI) program
• Immediate accrual of PTO and medical leave
• Employer paid life insurance
• EAP & Disability
• Colorado Family and Medical Leave Insurance (FAMLI) program
• 403b Retirement plan with up to 3% employer match
• 15% discount at Spoons Bistro & Bakery, and Heirlooms locations

At HopeWest, we hold strong core values that are followed internally with staff as well as in the daily care of our patients & their loved ones. Employees of HopeWest are ambassadors that help continue our strong reputation in the communities we serve. If you want to feel honor and pride in the work that you do, while supporting a meaningful mission, come join our HopeWest Team!

Together, through creativity, volunteerism, and philanthropy we change the experiences of aging, illness, and grief – one family at a time.

HopeWest honors our service members and encourages veterans to apply.

This position will remain open until filled.