PEAK - Administrative Coordinator for the College of Medicine Faculty Affairs
University of Oklahoma
Location
Oklahoma City, Oklahoma
Salary
$20 / HOUR
Quick overview
The Administrative Coordinator provides logistical and programmatic support for the College of Medicine Faculty Affairs office, including managing data and educational events. Responsibilities include maintaining compliance documentation, assisting with virtual and live workshops, and creating promotional materials.
Requirements summary
Candidates must have a High School Diploma or GED and at least 12 months of office or administrative experience. Proficiency in Microsoft Office and strong organizational skills are required to handle multiple deadlines effectively.
Job description
Pay Range
Targeted salary: $20.00/hour, based on experience
Benefits: Eligible: No
Work Schedule
- Monday –
- Friday 8:00 a.m. to 5:00 p.m., may include some weekends
Travel: Not required
Position Introduction
The Administrative Coordinator provides administrative, logistical, and programmatic support for activities within the College of Medicine Faculty Affairs and Professional Development Office. This role supports learning management system data, compliance documentation, live and virtual educational events, and specialized program workshops. The position requires the ability to work independently and collaboratively, manage multiple priorities, and function effectively in a fast paced, deadline driven environment.
Essential
Duties and Responsibilities
- Work independently and as a team player to support departmental and college wide educational initiatives.
- Utilize strong interpersonal skills to communicate effectively with faculty, staff, learners, and external partners.
- Download and manage data from the Learning Management System (CloudCME) into spreadsheets for documentation, tracking, and reporting.
- Download disclosure forms and mitigate those indicating no financial relationships in accordance with compliance standards.
- Assist with live conferences, including managing registrations and providing on site support. Support a specialized program by assisting with virtual workshops, event planning, and coordination.
- Create flyers and promotional materials to support workshops and educational events.
- Assist with event setup and cleanup, including arranging materials and equipment.
- Communicate clearly and professionally both verbally and in writing.
- Complete assigned tasks efficiently, accurately, and within established deadlines.
- Maintain organization and attention to detail while multitasking in potentially stressful situations.
Required Education and Experience
- High School Diploma or GED
- 12 months office, clerical, or administrative experience
Required Knowledge, Skills, Abilities
- Basic math skills
- Advanced computer skills with wide knowledge of business software
- Proficient in Microsoft Office
- Detail oriented for accuracy of data and information
- Highly organized and able to handle multiple projects and deadlines
Department Preferences
- Experience using Canva for creating flyers or visual materials.
- Experience using Qualtrics or similar survey and data collection tools.
- Experience using Zoom for virtual meetings or events.
- Demonstrated experience using Microsoft Excel.
- Demonstrated experience using Microsoft Word.
Hiring Contingent Upon a Background Check: Yes