Administrative Assistant

Job DetailsJob Location

• Shoreview -
• Shoreview,
• MN 55126Position
• Type:
• Full
• TimeSalary
• Range: $23.00 - $25.00
• HourlyPOSITION
• TITLE:
• Administrative
• Assistant
• Position
• STATUS:
• Non-exempt
• Functional
• Supervisor:
• Principal
• SCHEDULE: Monday –
• Friday, 7:45 am – 4:15 pm
• DUTY
• DAYS: 197 per school year ____________________________________________________________________________
• Position
• PURPOSE: The Administrative Assistant provides administrative support to school leadership while serving as the primary coordinator for licensed staff scheduling and daily coverage, assists with standardized academic testing, purchase orders, scheduling, supporting the HR department and a variety of clerical support.
• Essential
• FUNCTIONS: Schedule licensed staff, maintain time off and blackout day requests, subbing and update start page. Site Assessment Coordinator duties. Process purchase orders. Support Human Resources with Paycom updates and data entry, recruitment site updates, reports, HQ testing and/or projects as needed. Assist other Lionsgate Academy programs and Supervisors with Administrative duties as needed.
• High
• School
• Freshman and
• Senior
• Orientation: organize and conduct high school orientations for incoming 9th and 12th grade students, along with principal, transitions team, and case manager (Admin Asst is lead); prepare folders with materials including transcripts, coordinate communication and event set up, etc. Assist with Graduation, enrollment, open house and info sessions as needed. Perform data collection/generate reports; i.e., pulling reports/data on students and/or staff as needed. Cover Front Desk and provide back up on a rotation with other administrative assistants for lunch breaks and when the receptionist is absent. Including, but not limited to answering phones, taking messages, directing calls, coordinating general school office operations, and greeting and attending to school visitors, school staff, and student requests. Regular, prompt attendance is required.

Scheduler

• Create, maintain, and adjust daily and long-term licensed staff schedules to ensure proper student support when absences occur. Monitor staff attendance, time off requests, blackout day requests and schedule changes. Collaborate with leadership to ensure adequate coverage for instructional and support needs. Maintain scheduling systems and ensure accuracy of scheduling data. Update Start Page and spreadsheets with staff absences throughout the day. Respond to unexpected scheduling or operational issues with professionalism and urgency. Site Assessment Coordinator (SAC) Create testing schedules (under supervision of DAC) including reserving rooms, sending calendar invites, ensuring that tested content teachers are aware of in classroom testing, etc. Implement test security policies and procedures; maintain security of test materials Ensure appropriate testing conditions are provided according to IEP and 504 accommodations. Assist in training staff on testing procedures. Be available to answer questions from Test Monitors and Test Administrators. In conjunction with the District Assessment Coordinator and Principal, ensure the requirements for embargoed final assessment results are followed. Work with other schedulers to organize staff coverage on testing days. Purchase Orders Processes approved purchase orders. Receives, documents and prepares orders for distribution. Helps staff through the purchasing process.
• COMPETENCIES: Student & Staff Interaction Ability to work effectively with individuals with autism spectrum disorder and other learning differences Develop respectful, professional rapport with students and staff Effectively present information in one-on-one and small group settings to staff, parents, students, administrators, and the public Communication Skills Communicate clearly and concisely, both orally and in writing Demonstrate clear, prompt, and professional communication Read and comprehend simple instructions, correspondence, and memos Develop and edit written content Professionalism & Ethics Maintain strict confidentiality regarding students, staff, and families Adhere to district, state, and federal laws, as well as school policies and procedures Demonstrate professional ethics, credibility, and sound judgment Exhibit strong work ethic, punctuality, and reliable attendance Work Style & Collaboration Work effectively both independently and collaboratively while following supervisory direction Show initiative and proactive problem-solving Demonstrate flexibility and adaptability in a dynamic environment Organization & Attention to Detail Demonstrate strong organizational and analytical skills with the ability to prioritize workload Maintain exceptional attention to detail and accuracy Follow through on tasks to meet deadlines and commitments Stress Management & Performance Effectively manage high levels of stress while maintaining composure Balance multiple priorities in a fast-paced environment Demonstrate strong time management and personal effectiveness
• Physical
• DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
• MENTAL
• DEMANDS: The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to read, analyze, and interpret data or regulations. Ability to write reports and professional correspondence. Ability to effectively present information and respond to questions from supervisors, co-workers, families, and students. This position description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned. Ability to competently perform all of the essential duties of the position, with or without reasonable accommodation, demonstrated commitment, and the ability to work productively as a member of a team or work group are basic responsibilities of all positions at Lionsgate Academy.
• QualificationsMINIMUM
• QUALIFICATIONS: High School completion. Minimum 1 year experience at LGA. Knowledge of Lionsgate Academy Employee Handbook policies and Absence procedures.. Intermediate to Advance skills in Google Sheets, Google Calendar, Google Docs, Google Drive, and navigating Info Central and info central. Ability and willingness to learn new systems/software to complete the functions of the position.
• Preferred
• EDUCATION/EXPERIENCE: Associate’s degree or Bachelor's degree. 2 years experience at LGA or previous experience working in a charter or public educational institution. Experience working with students and students with disabilities. Previous experience administering or proctoring testing for students with disabilities.