Job detail

Administrative Assistant for the Illinois Physician Assistant Program

Touro University New York

#Administrative Support #Non-Exempt #Microsoft Excel #Microsoft PowerPoint #Microsoft Word #Microsoft Outlook #Student Records #Zoom #Canvas #Proctoring #Education Administration #Clinical Coordination

Full TimeOn Site2-5 yrs$40,000 - $50,000 / YEARPosted 8 days agoCloses May 20

Location

Skokie, Illinois

Salary

$40,000 - $50,000 / YEAR

Quick overview

Provides comprehensive administrative support to the PA Program, including scheduling instructors, managing student files, and coordinating committee meetings. Responsibilities also include maintaining course materials in Canvas and Box, and handling general correspondence and inquiries.

Requirements summary

Requires a high school diploma or GED, with an associate or bachelor's degree preferred. Candidates should have at least 2 years of administrative experience, preferably in an educational setting, and proficiency in Microsoft Office.

high schoolassociate degreebachelor degreeInterpersonal SkillsTime ManagementOrganizationSchedulingCollaborationData EntryMicrosoft Office SuiteAdministrative SupportTask PrioritizationCorrespondenceZoomMeeting MinutesCanvasRecords MaintenanceExamsoftExxat

Job description

Overview The Administrative Assistant for the Illinois Campus works closely with the Program Director, Associate Program Director, Academic Coordinator, Clinical Coordinator, Culminating Coordinator and Remediation Team to help orchestrate all phases of the Program.

Responsibilities

Provides administrative support to the PA Program, but not limited to the following: Scheduling Works closely with the Coordinators in scheduling instructors Communicating with instructors on date and time availability each semester Creating a monthly calendar for the students Coordination/scheduling of various PA Program Committee meetings Assists with general correspondence, surveys, funding applications, scheduling appointments, & self-study reports Prepares material for distribution to students; such as examinations if necessary, room availability Records Maintenance Student Files – academic/clinical, correspondence Organize and maintain all course lecture material and assessments in BOX Syllabi Maintenance and Creation of Test files – Examsoft, PAEA, End of Rotation Exams, Etc Evaluations Bio/Sketch- Health Forms Ensure students have updated health forms/Immunizations through EXXAT Ensures forms are reviewed and in compliance Typing and Filing Correspondence Meeting Minutes Examinations Evaluations Forms Lecture Outlines Emails and Calls Responds to inquiries Records and delivers messages Other duties may include: Proctoring of Exams and Room Requests Downloading lectures and syllabi to Canvas Coordinate Exxat portal

Qualifications

Education/Experience High School Diploma/GED Eqvlnt. Associates Degree preferred. 2 or more years' experience with administrative work, preferably in education Associates or Bachelor's Degree recommended Knowledge/Skills/Abilities Strong interpersonal skills are required both written and oral Well organized Able to prioritize tasks and manage multiple and varied tasks with frequent high levels of urgency and sensitivity Must be able to work collaboratively and effectively with colleagues in a team environment. Proficient knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, & Zoom Requires ability to manage multiple and varied tasks Timely response to emails (within 24 hours) Learning Management Systems such as Canvas®, Examsoft® preferred Working Conditions Sitting for long periods of time Extensive use of computers Ability to lift a minimum of 5 lbs. Maximum Salary USD $50,000.00/Yr. Minimum Salary USD $40,000.00/Yr.