Administrative Assistant (PT)

Description Join our dedicated team supporting the ACHIEVE Upward Bound Program, which aims to empower students to succeed academically and prepare for higher education. We are seeking a detail-oriented and proactive Administrative Assistant (PT) to provide essential administrative support, ensuring the smooth operation of our program. This is an excellent opportunity for individuals passionate about education and community development to contribute to a meaningful cause.

JOB PURPOSE Provides administrative and program support duties for the Upward Bound Program.

Duties and Responsibilities

Provides administrative and clerical support to Upward Bound program staff. Prepare and distribute correspondence, reports, and other program materials. Assist with scheduling appointments, meetings, and events related to the Upward Bound program. Respond to inquiries via phone, email, and in person, providing excellent customer service. Manage inventory of office supplies and ensure the proper functioning of office equipment. Assist with monitoring students during arrivals, transition periods, and dismissals. Supervise program participants on cultural and off-site trips. Order and prep snacks and meals for breakfast and lunch and reserve spaces and venues for program events. Assists program staff during workshop sessions with set-up and take-down. Collaborate with team members to ensure compliance with program policies and deadlines. Perform other duties as assigned by the Executive Director (or designee). WORK HOURS Up to 20 hours per week (NOTE: This is a part-time position.)

• WORKING CONDITIONS The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is performed in classrooms, offices, workstations, and meeting rooms.
• SUPERVISION RECEIVED Work performed under general supervision.
• Reports directly to the Executive Director (or designee).
• Supervision exercised none direct reports none

Requirements

MINIMUM EXPERIENCE/EDUCATION REQUIREMENTS High school diploma or equivalent is required. Two years of college (60 college hours) OR Thirty (30) college hours AND one year of work experience with high school students OR two years of work experience is required.

PREFERRED EXPERIENCE REQUIREMENTS Preference will be given to individuals that have succeeded in overcoming barriers similar to those confronting the project’s targeted population.

• REQUIRED SKILLS Proven experience in office administration or clerical support.
• Strong organizational, time management, and professional skills.
• Must be able to work independently to organize, set priorities, and meet deadlines with general supervision.
• Must be able to handle multiple tasks efficiently and maintain attention to detail.
• Excellent communication skills, both written and verbal.
• Must be able to establish and maintain relationships and partnerships with school staff and participants.
• Possess a positive attitude and ability to work collaboratively in a team environment.
• Must possess proficient computer skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Bilingual (English/Spanish) is strongly preferred.

• PHYSICAL REQUIREMENTS The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work-related items weighing less than 40 pounds, such as books, papers, and presentation materials.
• The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms, and talk or hear.
• Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
• Attendance at conferences and professional development are required.
• Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties.
• May work prolonged or irregular hours and must be able to maintain emotional control under stress.