First Learning·Village of Fairport, New York
The Office Coordinator supports daily administrative operations by managing supplies, maintaining organized spaces, greeting visitors, and handling general office needs. This role also provides administrative support to the Leadership Team, including scheduling, document creation, and data entry.
Description About First Learning First Learning is one of North America’s largest providers of high-quality early education for children.
Founded in 1991 with the opening of Care-a-lot’s first childcare center in Greece, the organization quickly built a strong reputation that fueled growth across the Rochester community.
Between 2023 and 2025, First Learning expanded further with the addition of Generations Child Care, Storybook Academy, and Windsor Academy.
Now operating under the parent company name First Learning, we are proud to be recognized among North America’s Top 50 for-profit childcare organizations by Exchange Magazine.
We remain deeply committed to delivering exceptional care and education to children and families as we continue to grow.
We Care About YOU!
Paid time off and paid holidays Discounted childcare Education assistance 401(k) Employee referral program Employee assistance program Abundant opportunities for growth
The Office Coordinator plays a key role in supporting the daily operations of our administrative office. This part-time position is ideal for someone who is organized, friendly, and proactive, with strong attention to detail. The Office Coordinator helps ensure the office runs smoothly by managing supplies, maintaining organized spaces, welcoming visitors, and supporting general office and administrative needs. This role also provides administrative support to the Leadership Team, which may include: Scheduling meetings for large groups using Outlook Creating simple documents, spreadsheets, and presentations Entering data into websites Updating office signage and forms Creating forms in Adobe Proficiency with Microsoft Office and basic computer systems is required. Key Responsibilities Responsibilities include but are not limited to the following: Order, receive, and maintain office supplies, materials, and general inventory Stock and organize office materials and shared spaces Greet and assist visitors, vendors, and staff in a professional and friendly manner Receive, sort, and distribute incoming mail and packages; prepare outgoing mail as needed Maintain cleanliness and organization of storage rooms, supply areas, and common office spaces Perform light cleaning duties (e.g., tidying common areas, wiping surfaces, organizing workspaces) Assist with general administrative and office support tasks as needed Support Leadership Team with scheduling, document creation, spreadsheets, presentations, and data entry Communicate supply needs, maintenance issues, and operational concerns to the HR Manager Support special projects or additional administrative duties as assigned Job Type: Part-time
Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: In person
High school diploma or equivalent required Prior office, administrative, or coordinator experience preferred Strong organizational skills and ability to multitask Friendly, professional demeanor with strong interpersonal skills Ability to work independently and take initiative Basic computer skills (email, calendars, Microsoft Office, Adobe) Ability to create simple documents, spreadsheets, and presentations Ability to lift and move office supplies and packages as needed Work Environment & Physical Requirements Office-based with regular standing, walking, bending, and light lifting Occasional lifting of office supplies and packages Ability to provide administrative support to the Leadership Team as described above Experience: Office: 2 years (Required)
Market context
Part-time office assistant roles in New York often draw steady interest because employers want reliable administrative support with flexible scheduling. Competition can be strong for candidates who already have office experience, strong organization, and a professional, independent work style. Review the AI-summarized requirements and benefits on this platform to save research time, then tailor your application to highlight your computer skills, customer-facing demeanor, and prior administrative experience.