Academic Department Assistant
Barnard College
Location
New York
Salary
$35 / HOUR
Quick overview
The Academic Department Assistant provides essential administrative support to academic departments, serving as the initial contact for students and faculty, managing office operations, and handling mail and supplies. Key duties also involve coordinating departmental events, managing communications, supporting course administration, and processing various data entry and financial tasks.
Requirements summary
Required qualifications include a High School Degree or GED plus two years of college, along with 3-5 years of related experience, demonstrating strong organizational skills and broad office proficiency. Candidates must possess strong computer skills, the ability to manage competing priorities under pressure, and excellent written and verbal communication skills.
Job description
If you are a current Barnard College employee, please use the internal career site to apply for this position.
Job
Academic Department Assistant Reporting to the Department Manager, the Academic Department Assistant supports the administrative functions of one or more academic departments or programs as assigned.
Job Description
Reception and office administration First point of contact for students and faculty Receive and distribute distribute mail and deliveries Orienting/setting up offices, supplies, computers, access and mailboxes for departmental personnel Create and track Facilities work orders Maintain shared office supplies Maintain department administrative files. Record, transfer, and transcribe data as requested. Student workers Process hiring documents in conjunction with Beyond Barnard Train and assign daily tasks under the direction of the Department Manager Events Coordinate and support the execution of department programs or events, including space reservations, catering/food orders, AV services, vendor management, invitations, and publicity. Communications Send out newsletters and announcements Update departmental websites and maintain department communication tools Course & Instructor Support Post course information and schedule in academic systems Maintain an archive of department syllabi and theses Track majors and record assignment of major advisors Maintain enrollment lists for courses Maintaining student records in consultation with the Registrar and Student Advisors Assist faculty with COI (“Committee on Instruction”) course proposal documentation Collate academic dossiers and documents for Advisory Committee on ATP (“Appointments, Tenure, Promotion”) Data Entry Including financial, employee, student, course, and others as assigned. Initiate and reconcile department purchases, invoices, reimbursements, and expense reports Coordinate application flow, candidate visits, and reimbursements related to instructional hiring processes. Maintain familiarity with relevant administrative college policies, as required. Other duties as assigned, including reassignment of constituent departments and academic programs within the administrative cluster based on evolving operational needs. Skills, Qualifications & Requirements: Required Qualification Summary High School Degree or GED and two years of college and 3-5 years related experience. Strong organizational ability and a broad range of office skills. Strong computer skills & experience with word processing, spreadsheets, email, and calendaring. Ability to set priorities, work under pressure, and balance competing responsibilities. Tact and good judgment in dealing with a variety of constituencies. Strong communications skills, both written and verbal.
Preferred Qualifications
Bachelor’s degree and 1-3 years related experience This is a 2110 grade VIII position. Pay Rate: $34.81 per hour The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Company
- Barnard
- College
- Time
- Type: Full time Barnard is an intellectually stimulating, diverse college community of approximately 800 full- and part-time faculty and staff dedicated to providing an extraordinary educational environment for our 2,600 students. Whether you are a current or potential Barnard employee, the Office of Human Resources is here to provide you with clear and accurate information and the best possible service. We hope that you find the site useful and will feel free to email any of the HR staff directly with questions or suggestions. We look forward to working with you.