Special Projects Coord
Pace Center for Girls
Location
Tallahassee, Florida
Salary
$20 - $23 / HOUR
Quick overview
This role supports the executive director and staff with special projects encompassing administrative, program, and community duties, including informing staff about events and managing external relationships for support and donations. Responsibilities also involve managing data in e-Tapestry, overseeing incentive programs, compiling various financial reports, and assisting with publications and funding proposals.
Requirements summary
Required qualifications include a High School Diploma and a minimum of two years of experience in special events and project coordination, along with proficiency in computer skills, database management, and office software. Candidates must also possess a current Florida Driver’s License and adhere to agency values and ethical standards, potentially working evenings/weekends and traveling occasionally.
Job description
Salary: $20-$23
Position Overview
This position is responsible for providing support to the executive director and center staff regarding special projects that include administrative, program and community responsibilities.
- Role and Responsibilities
- Informs staff of upcoming special events and their roles and responsibilities within the events.
- Works within established networks or identifies networking opportunities to obtain donations and community support.
- Establishes positive relationships with outside agencies and makes available all resources.
- Manages existing resources to maximize efficiency.
- Compiles center highlights and volunteer reports for the monthly contract reporting.
- Manages the data in e-Tapestry regarding POE, hours contributed by board members and volunteers as well as potential donors and thank you letters.
- Oversees the incentive program for girls (i.e. gift cards) and prepares appropriate reports that include a gift card log and accounting for the incentives and either sends to Finance Department or Executive Director.
- Compiles the petty cash, eligible driver report, and Imprest check report.
- Assists in the preparation of newsletters and calendars for internal staff and external publication (center specific).
- Provides technical support for funding proposals; assists with the direct mail campaign for the center.
- Composes and mails to external constituencies on behalf of the local center.
- Manages the paperwork for all personnel matters and recognition program.
- Processes the background paperwork for new hires, volunteers and interns.
- Maintains all of the pledge information for donors and services the donor.
- Recruits, trains, and coordinates volunteer activity.
- Gathers data for daily attendance.
Qualifications: and Education Requirements
- Required
- High School Diploma
- Minimum of two years experience in special events and coordination of projects
- Proficiency in computer skills, database management and office software
- Current Florida Driver’s License.
- Other Requirements
- Must adhere to Agency Values and Principles.
- Upholds the ethical standards of the Agency and 6B-1.001 Code of Ethics of the Education Profession in Florida.
- Follows policies and procedures of the Agency
- Must work evenings and weekends as required to fulfill workload requirements.
- Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required
- Preferred
- Associates Degree
- Minimum six months experience in a youth serving program
This position requires a Level II pre-employment background screening pursuant to Chapters 435, 984, 985 and 943, Florida Statutes, and the Department of Juvenile Justice policy and procedures. Additional information is available through the Care Provider Background Screening Clearinghouse Education and Awareness website: https://info.flclearinghouse.com [https://info.flclearinghouse.com]