Office Coordinator

The Office Coordinator coordinates office management tasks, supports administrative operations, and works closely with other departments.

Assists with cluster programs, events, and office staff coordination, including support for the data collection, implementation, and management of the Slate CRM and TRIO Access database system.

Serves as departmental contact to direct visitors, responds to emails, and supervises student workers.

Manages website, creates correspondence, and produces departmental materials.

Saturday hours and occasionally, early arrival and evening hours are required.

Office

Management and

Support:

Create a welcoming office environment and serve as the initial point of contact for visitors and guests.

Complete and forward standard NJIT forms, including work orders, supply requisitions, travel expense vouchers, room reservations, media services, and food service requests.

Ensure the general maintenance of office equipment is in operating condition, scheduling preventive maintenance and repairs.

Participate in staff meetings and prepare and distribute minutes.

Handle phone and mail requests and serve as department backup to sort and distribute incoming and outgoing mail.

Schedule and coordinate appointments, meetings, travel arrangements, and accommodations for staff.

Assist with overseeing student office workers, including timekeeping and payroll processing via the university’s Banner system.

Create and maintain filing systems for personnel, purchases, correspondence, financial, and other operational/business area records.

Support the coordination of personnel, business, and fiscal policies and procedures in consultation with administrative personnel in the Office of Human Resources, General Accounting Office, and the Grant and Contract Accounting Office.

Assist with budgets, placing orders, and communication with vendors.

Provide administrative support for various programs and activities, including event coordination, room reservations, media equipment setup reservations, signage, catering orders, and facilities coordination.

Prepare and manage requisitions for program and office purchases through NJIT’s Highlander eMerchant system.

Assist with preparing correspondence, documentation materials, and reports using MS Office and similar applications.

Support cluster projects and events, and prepare materials, as needed.

Assist with the orientation, training, and assignment of student and temporary employees.

Maintain confidentiality in all areas of program personnel and departmental operations.