Administrative Associate

Overview

The Center for Disability Services (CDS) at Auburn University at Montgomery (AUM) is accepting applications for a full time Administrative Associate. This position reports to the Director regarding daily operations and performs a variety of administrative duties for the department. For full consideration upload a cover letter, resume, and a list of at least three professional references.

Responsibilities

• Code, tabulate, and assemble fiscal, statistical, and related data; collect and post information into computer or manual filing system; monitor purchase orders, follow acceptable/standard bookkeeping procedures, maintain department records/accounts.
• Monitor use of departmental equipment and keep records accordingly.
• Type standard forms, letters, brochures/materials for publication as well as other documents.
• Operate office machines (copier, scanner, fax, calculator, desktop computers, etc.).
• Collaborate with Student Affairs on various outreach efforts, such as a regular newsletter, a consistent social media presence, and collaborative educational programming on campus.
• Provide administrative duties to assist departmental support functions (e.g. monitoring timesheets, p-card reconciliation, purchase orders and requisitions, etc.).
• Support CDS at campus-wide events, such as Orientation and Warhawk Welcome Week, as needed, as well as department-specific events.
• Assist with exam proctoring for students with alternative testing accommodations.
• Receive office visitors and/or telephone calls; answer routine questions; screen calls/callers; take messages and/or refer to appropriate personnel; pick-up, sort, and deliver mail.
• Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance.

Qualifications

Minimum Qualifications

High school diploma or equivalent and one year of general office experience. Experience in disability services is desired. Education can be substituted for experience.

Preferred Qualifications

Knowledge of disability laws as they pertain to higher education, including Section 504 of the Rehabilitation Act, the Americans with Disabilities Act and subsequent amendments, WCAG 2.1, FERPA, and the Fair Housing Act. Experience using accessibility features of Microsoft Office Suite and Adobe. Bachelor’s degree in Education, Psychology, Counseling, Rehabilitation Services, or related field.

Minimum

Knowledge, Skills and Abilities

• Ability to communicate respectfully with individuals from varied backgrounds; uphold and further AUM’s strategic plan and core values.
• Cultural competence in matters regarding race, sex, religion, national origin, age, sexual orientation, gender identity, gender expression, veteran status, economic status, and/or disability.
• High attention to detail, demonstrated adaptability, strong organizational skills, and self-motivated problem-solving abilities.
• Strong oral and written communication skills.
• Knowledge of record-keeping procedures and ability to maintain records.
• Ability to perform basic mathematical computations.
• Ability to respond to several demands at one time.

Why Work at AUM?

Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Equal Opportunity Compliance Statement

AUBURN UNIVERSITY AT MONTGOMERY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Human Resources/ Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the AUM community.

Posted Date: 4/2/2026