University of Southern California·Los Angeles, California
The Program Assistant coordinates administrative functions and student clinical rotation schedules for the Nurse Anesthesia program. They facilitate communication between students, faculty, and clinical sites while supporting admission and graduation processes.
USC Department of Anesthesiology, Program of Nurse Anesthesia is seeking a highly organized, detail-oriented Program Assistant to support the day-to-day operations of a dynamic graduate-level program.
This individual will play a key role in coordinating administrative functions, supporting student clinical scheduling, and ensuring efficient program operations in collaboration with faculty and staff.
Essential job duties include, but are not limited to: Coordinate and manage nurse anesthesia student rotation schedules.
Collaborate with the clinical site on student credentialing Maintain and track student case logs and related documentation Organize and prepare application files for program admission Coordinate admission, orientation, and graduation processes Support program operations through ongoing administrative duties, including document preparation, correspondence, and recordkeeping Collaborate closely with a second administrative assistant to ensure continuity and efficiency of workflow Manage multiple projects simultaneously and prioritize tasks in a fast-paced academic environment Facilitate communication among the program, students, faculty, clinical training sites, and other stakeholders.
Assist with budget tracking, including reviewing and interpreting budget ledgers Utilize and adapt to various scheduling systems and program-specific applications Provide general support to the Program Director and Assistant Program Director Required Qualifications: Bachelor’s degree (BA or BS required) & 1 year of related work experience Strong proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) Demonstrated experience with scheduling systems and calendar management Ability to interpret basic budget or financial ledger information Excellent organizational skills with the ability to manage multiple ongoing projects Strong attention to detail and problem-solving skills Effective written and verbal communication skills Ability to work collaboratively in a team-based environment
2+ years of related work experience Experience in an academic or healthcare setting Familiarity with clinical scheduling or healthcare education programs Experience with database management or student information systems Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. This position is hybrid on-site and employee must report to work at the USC Health Science Campus in Los Angeles, CA when scheduled. Work hours and on-site days may be subject to change depending on business needs. The hourly rate range for this position is $26.75 - $28.85. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. This position reports to the Program Director and/or Assistant Program Director and works closely with program faculty, staff, and students. Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 1 year, Combined education/experience as substitute for minimum experience Minimum Field of Expertise: Administrative support services USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC’s Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$149217.htmld USC is a leading private research university located in the heart of downtown Los Angeles – a global center for arts, technology and international business. As the largest private employer in the city – responsible for more than $5 billion annually in economic activity in the region – we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work. Application help If you need assistance during the application process, see our application help. (If you already work for USC, see Your USC career.) At any point you may also contact our HR Service Center for help at (213) 821-8100 or uschr@usc.edu. Don't see the dream job you are looking for? Drop off your contact information and resume and we will reach out to you if we find the perfect fit!
A bachelor's degree and at least one year of related work experience are required. Proficiency in Microsoft Office and experience with scheduling systems and basic financial ledgers are essential.
Market context
Program Assistant roles in California are often tied to schools, districts, nonprofits, and healthcare-adjacent programs that need reliable administrative support. Competition can be strong because employers usually want candidates with a bachelor’s degree, related experience, Microsoft Office skills, and familiarity with scheduling systems and basic financial ledgers. Review the AI-summarized requirements and benefits on this platform to save research time, then tailor your application to show scheduling, bookkeeping, and coordination experience.