University of Rochester
Location
Goodwell, Oklahoma
Salary
$21 - $30 / HOUR
Provides advanced administrative support for training activities within the Division of Developmental Behavioral Pediatrics, including trainee scheduling and office management. Acts as a liaison for leadership and faculty while overseeing confidential matters and financial reporting.
Requires an associate's degree and at least 3 years of progressively responsible administrative support experience. Proficiency in Microsoft Suite and virtual collaboration tools is mandatory, with experience in clinic scheduling preferred.
Provides administrative support for the training activities within the Division of Developmental Behavioral Pediatrics (DBP). in addition to serving as the principal assistant to the training leadership roles. Responsible for performing a variety of advanced, complex assignments, including the coordination of all trainees rotating through the clinic, working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. Processes highly confidential administrative information and works with limited supervision and exercise independent judgment. ESSENTIAL FUNCTIONS Provides support to the Division, including preparation and maintenance of all trainee schedules. Prepares reports and documents, attends meetings and taking minutes, overseeing office management systems, and screening and directing calls. Integrates best practices to enhance the efficiency and effectiveness of delivery of services. Maintains relationships and collaborates with various divisions of University. Develops and establishes procedures and schedules to meet operational needs of the department. Maintains required records and reports of activities. Shares information, policies, and operations procedures to faculty, staff, students, parents, and visitors. Interacts with external and internal individuals. Prepares various administrative reports. Coordinates and oversees highly confidential matters pertaining to the department. Functions as a liaison to leadership, administrators, faculty, staff, students, and visitors on behalf of the Division and/or University. Establishes and builds positive working relationships with external agencies and organizations. Arranges for accommodations, plans, and coordinates their activities and serves as a representative during their visit. Maintenance of consultation invoicing and account reconciliation. Prepares data for operating budgets and for financial reports. Prepares analyses and allocates expenses. Coordinates expenditures and property controls. Other duties as assigned MINIMUM EDUCATION & EXPERIENCE Associate's degree and 3 years of progressively responsible experience in administrative support required. Or equivalent combination of education and experience Proficiency with Microsoft Suite, virtual collaboration tools (Zoom, Box), Adobe, etc. required. Experience with clinic scheduling preferred. KNOWLEDGE, SKILLS AND ABILITIES Office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning required. Ability to effectively communicate and interact, both verbally and in writing, with all people required. Intermediate knowledge of hardware and software functionality preferred LICENSES AND CERTIFICATIONS Annual HIPAA Compliance training required The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. Learn. Discover. Heal. Create. Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.
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