University of Pennsylvania Perelman School of Medicine·Philadelphia, Pennsylvania
The Administrative Coordinator will manage programming for Advisory Deans, oversee career advising systems, and maintain student-facing digital platforms. They will also provide high-level administrative support to leadership and assist in the planning and execution of major student milestone events.
University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation.
This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S.
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Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.
As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia.
The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities.
With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title Administrative Coordinator, Office of Student Affairs Job Profile Title Coordinator, Program
Summary This position reports to the Director of the Office of Student Affairs and works closely with the Director of ASCEND, the Associate Dean for Student Success and Professional Development, the Associate Dean for Student Affairs and Wellness, the Associate Dean for Student Affairs and Residency Planning, and works closely with the Student Affairs Coordinator. This person will coordinate and organize programming for the Advisory Deans, as well as coordinate the longitudinal career advising system, programming, and information sessions, the Specialty Career advisor program, and the mentoring, and shadowing programs. This position maintains and updates student-facing digital platforms, including the MD Program Student Affairs website, Areas of Concentration Website, Career and Specialty Core 3 Canvas Course, and plays an integral role in supporting student academic development and professional growth across the four-year curriculum. This role is responsible for assisting in the planning and executing major student transition and milestone events — including Orientation (and the learning team retreat), the White Coat Ceremony, Parents & Partners, Match Day, and Graduation — in collaboration with OSA leadership, communications teams, and external partners such as public affairs. This position also coordinates the details and execution of the Advisory Dean program as well as the Advisory Dean/student learning team check-in meetings. The coordinator provides primary high level administrative and programmatic support to the Associate Dean for Student Success and Professional Development and the Associate Dean for Student Affairs and Residency Planning, including calendar management, meeting coordination, and project tracking.
Assist with development and manage career counseling system and faculty advisor and student leadership online database for student interest groups and clubs. Organize career counseling events such as lunch talks, website, activities fair, and utilize the AAMC Careers in Medicine Curriculum. Work closely with Specialty Advisors to schedule and announce specialty specific events/programming. Assist the Office of Student Affairs in the planning and execution of transitional and major events such as Orientation, White Coat Ceremony, Parents and Partners, Pre-Clerkship Week, Match Day, Graduation Awards, Honor Society Inductions. Administratively support the Associate Dean for Student Success, including scheduling meetings and managing calendar. Serve as administrative support for four Virtual Houses, each made up of one quarter of the student body. Advise student leaders on program development and event planning. Develop programs to facilitate peer mentoring and student faculty interaction. Facilitate participation of Master Clinicians in House activities. Promote expansion and growth of the houses. Maintain the MD Program Website with up-to-date information. Coordinate faculty mentoring program, including pre-clinical and clinical tutoring and coaching. Working closely with the Associate Dean for Student Success and Professional Development, schedule faculty/student meetings, trainings for advisors, including Advisory Deans. Coordinate trainings with Weingarten Learning Instructors for current advisors. Assist in the creation of the Medical Student Performance Evaluations (MSPE) as necessary. Perform additional duties as assigned. Qualifications Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required. Job Location - City, State Philadelphia, Pennsylvania Department / School Perelman School of Medicine Pay Range $23.80 - $25.40 Hourly Rate Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Candidates must possess a Bachelor of Arts degree and have 2 to 3 years of relevant experience. An equivalent combination of education and experience will also be considered.
Market context
Administrative Coordinator roles in Student Affairs are commonly needed at colleges and universities to support enrollment, records, scheduling, and student services. These positions can be competitive because employers often look for a bachelor’s degree, 2 to 3 years of relevant experience, and strong organization, communication, and follow-through. Review the AI-summarized requirements and benefits here to save time, then tailor your application to show office coordination experience and comfort working with students and staff.
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