Part-Time Academic Secretary

Faculty

• & Instructional Support:
• Assist faculty, adjuncts, and instructors with course-related needs and program activities
• Monitor check arrivals and notify instructors
• Assist Program Secretary (when needed) in Coordinating guest lecturer honoraria
• Assist Program Secretary (when needed) with the doctoral faculty with the admissions process
• Enter admissions decisions for the faculty/Program

Student Support

• Assist students with registration and doctoral program paperwork
• Prepare prospective student information and application materials
• Respond to walk-in, email, and telephone student inquiries

Other duties as assigned

Minimum Qualifications

• High school diploma or equivalent in education, training and experience
• 1-2 years of experience in a busy, high-traffic office environment with frequent in-person interactions and a high volume of phone and email communications
• Knowledge of Microsoft Office or Google Suite, with the ability to learn and adapt to web-based technology
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy in data entry, recordkeeping, and correspondence
• Must be able to work independently, show initiative, and be a team player
• Ability to manage multiple tasks and meet deadlines while remaining flexible to conflicting demands
• Strong organizational and problem-solving skills
• Ability to manage complex relationships across multiple platforms and with various vendors
• Must be able to work in a highly visible area with frequent interruptions and a busy pace
• Must be able to exercise sound judgment and maintain a calm, courteous demeanor when dealing with faculty, staff, and visitors in stressful situations
• Ability to follow established protocols and adapt to changing procedures
• Proficiency with standard office software and systems

Preferred Qualifications

• Experience in an academic or higher education environment
• Familiarity with course scheduling, registration, or student records processes
• Experience supporting multiple stakeholders (faculty, students, leadership)

Salary Range

$30.75 - $30.75

Work Modality

Hybrid

Hybrid/Remote

Teachers College maintains a hybrid work environment, which provides employees with flexible work arrangements while ensuring we preserve the important aspects of our unique in-person college-campus culture. Depending on role and business needs, colleagues will either work onsite or in a hybrid model (a combination of in-office and virtual days). Employees are expected to live within a 150-mile radius of the College.