Palm Beach State College·Lake Worth, Texas
The Graduation Specialist is responsible for facilitating graduation processes and ensuring accurate completion of degree conferrals. This includes reviewing academic records, processing student degree conferrals, and collaborating with various departments to resolve graduation issues.
Join our team!
At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.
Responsible for facilitating the graduation processes and ensuring accurate completion of degree conferrals. Reviews academic records and processes related to graduation to advance the College’s completion initiatives and remove barriers to credential attainment. This position requires the ability to work a fluctuating schedule, including nights and weekends.
Performs conferral-related processes, including diploma mailing, processing of replacement diploma requests and conferral assessments.
Processes student degree conferrals, ensuring timely and accurate awarding of credentials through the student information system.
Reviews, evaluates, and processes student academic records including transfer credit, course substitutions, prior learning, articulation agreements, industry certifications, reverse transfers, and CSA course petitions to support credential completion.
Collaborates with departments across the College to resolve graduation issues, ensure degree audit accuracy, and support student progression toward completion.
Identifies and resolves barriers that could delay the timely completion of program requirements.
Analyzes and troubleshoots degree audits and student records to identify and resolve issues, support reallocation of coursework per policy, and recommend process improvements that support credential completion.
Interprets and enforces institutional policies and procedures related to degree program requirements.
Contributes to audits, report generation, and data analysis for internal and external reporting purposes.
Maintains data integrity and ensures compliance with FERPA, institutional policies, and State and Federal regulations.
Distributes information to personnel in programs, explains procedures, and clarifies new policies and procedures.
Performs other job-related duties as assigned.
• High school diploma or GED and three years of related experience; OR Associate’s degree and one year of related experience
This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
The minimum base pay for this position starts at $19.52 per hour; however, the offer may vary based on the candidate’s education and experience.
This position is open until filled with an initial review date of May 26, 2026.
Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.
Education
Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.
Health and
Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.
Generous
Time
Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.
Panther
Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.
Professional
Development: Leadership programs, professional learning workshops, and more.
Retirement
Investments: State retirement plan options and voluntary 403(b) and 457 plans.
Ready to apply? Here's your application preparation!
Please review the following information to apply for a position at Palm Beach State College:
Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.
Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.
An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.
The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.
Application Deadline: This position is open until filled
Market context
In Texas, graduation specialist roles are typically tied to student support, academic progress monitoring, and compliance with school policies, so demand often follows district needs for staff who can help students stay on track. These positions are competitive because employers look for candidates with academic policy knowledge, strong communication, problem-solving skills, and comfort using Microsoft Office. Review the AI-summarized requirements and benefits here to save research time, then tailor your application to show experience supporting student records, deadlines, and family communication.
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