HCI College
Location
West Palm Beach, Florida
Provides administrative support to the Director of Nursing and Dean of Academic Affairs, focusing on faculty on-boarding and document maintenance. Manages day-to-day office operations, schedules meetings, and assists students with various needs.
Requires a high school diploma or GED, with an associate degree and two years of administrative experience preferred. Candidates must be proficient in Microsoft Office and possess strong organizational skills and discretion.
The role of the Academic Administrative Assistant is to support the Director of Nursing and the academic team in meeting the mission of HCI College. ESSENTIAL FUNCTIONS: Assist the Director of Nursing and the Dean of Academic Affairs as needed. Schedule meetings and interviews Coordinate with the Dean of Academic Affairs on new faculty on-boarding and orientation. Collect and maintain documents during the on-boarding process with new faculty. Maintain instructor licensures and certifications. Maintain all faculty documents and files. Participate in student orientation and graduation. Assist students with various needs. Day-to-day office management and support. Attend staff and faculty meetings. Records and distributes minutes or other records for meetings. Regular and reliable attendance. Comply with all governmental regulations and standards of accreditation. Preforms other duties and responsibilities as assigned.
Skills and Qualifications: A high level of organizational skills and the ability to multitask is needed. Computer literacy skills including functional knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook, etc.). A willingness to follow high ethical standards. Discretion and trustworthiness: you may be privy to confidential information. Education/Experience: High School Diploma/GED (Required) Associate’s degree from an accredited college or university or equivalent (Preferred) Minimum of 2 years of administrative experience (Preferred) Physical Demands: The physical demands are those required in a professional office setting and higher education environment: communicating with students and staff, demonstrating procedures and techniques, and getting to and from appropriate classrooms and offices. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Work Environment: Professional office setting: moderate noise levels; controlled indoor climate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Market context
Administrative assistant roles in Florida often stay competitive because schools and healthcare organizations need reliable support for scheduling, records, and day-to-day coordination. For this role, employers are looking for candidates with an associate degree, 2–5 years in a high-activity administrative setting, and alignment with Catholic Church requirements, plus a background check. Review the AI-summarized job requirements and benefits here to save time, then tailor your application to show experience handling busy office workflows and confidential information.
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