Administrative Assistant

Job Title

• Administrative
• Assistant
• Exemption
• Status: Non-Exempt

Department/Location: Guardian Catholic School

Primary Function

Under the direction of School Principal and Head of School, is responsible for working independently in providing a wide variety of administrative support activities in a school. The individual is also responsible for providing leadership and for working independently on a variety of administrative projects as assigned.

Essential

Duties and Responsibilities

Support the pastoral and spiritual mission of the Diocese and the Catholic Church Shall abide by Catholic principles in professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures Work independently as a lead person and be proactive in providing administrative support as requested Works collaboratively in a positive, friendly, and professional manner with all employees and with others served Display leadership, personal initiative, coordinate, facilitate and provide support with timeliness and accuracy; provide administrative support as requested by the executive director; provide support to others as requested Maintain and respect the privacy of the persons supported Receive and handle in a professional manner, incoming mail, calls and visitors; screen and handle requests for information. Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions Provide support as necessary to the principal; prepare materials, and maintain all records Perform other duties as assigned

Physical/Mental Requirements

Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.

Required Activities: Walking; sitting; standing; stooping; reaching talking; handling; hearing; carrying; and keyboarding

Basic Qualifications

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church Excellent communications kills, both verbal and written; excellent human relations and interpersonal skills Exercise courtesy to fellow employees, parishioners and the public Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency Ability to maintain confidentiality Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and evening work may be required Be able to type 50 WPM; be proficient with a 10-key calculator. Proficiency in computer technology to include word-processing Word for Windows, and Excel; be able to mail merge excel reports, queries, and text documents Professional bearing; clean and neat personal appearance Must be able to complete a background check and Protecting God's Children (PGC) class. For the Background Screening
• Clearinghouse
• Education and
• Awareness website, visit this site: https://info.flclearinghouse.com [https://info.flclearinghouse.com/].

Education and Experience

Associate degree in business or public administration from an accredited institution or equivalent experience Two to five years’ experience in a high activity environment as a secretary or administrative assistant or equivalent