Moody Publishers·Chicago, Illinois
The Administrative Assistant coordinates office tasks and provides support to counselors, interns, and students within Counseling Services. Key duties include managing first-point-of-contact communications, maintaining filing systems, and handling general administrative activities.
Location: Onsite, Chicago, IL
Job-Type: Part-Time
$18.00 - $19.00 USD Hourly
The compensation above is the estimated hiring range for this position. Final offers are determined based on a variety of factors including skills, experience, qualifications, internal equity, and other job-related considerations.
Part-time benefits include a retirement savings plan, education discounts, and publishing discounts.
Reporting directly to the Associate Dean for Counseling Services (ADCS), the Part Time Administrative Assistant is responsible for the coordination of various office tasks and functions to ensure office processes run smoothly. Provides administrative support to the counselors and interns, assists students with inquiries about counseling, and coordinates and connects with other departments within Student Development.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Serves as a first point of contact for Counseling Services for walk-ins, phone calls, and emails.
Effectively answers questions, directs requests appropriately, and works with the team to efficiently exchange information.
Provides administrative support to the ADCS, the counselors and interns. This may include the scanning of documents, photocopying, assisting with student intake paperwork, reserving rooms for groups or presentations, assisting with scheduling, and ordering all office supplies. Recognizes the need to reprioritize as appropriate.
Effectively performs general administrative activities including organizing and maintaining filing systems, processing of paperwork, generating reports and updating databases.
Performs other duties as assigned.
• Prior experience in a mental health office setting preferred, but not required
Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God’s Word. If you are mission-minded, and have a servant’s heart, join us as we look to further impact the Kingdom of God.
Operates within a standard office context. Computer competencies are necessary, with an aptitude for learning new programs and systems; involves sitting and typing for several hours of the day.
This position primarily operates on weekdays during business hours in the months of August through May.
Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI’s Christian identity. Employees are expected to sign a Statement of Faith and adhere to the Community Standards.
We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category. As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.
Market context
In Illinois, part-time administrative assistant roles are typically driven by ongoing office support needs in schools, clinics, and other service organizations. This role is competitive because employers want a bachelor’s degree, at least two years of office experience, strong Microsoft Office skills, and clear alignment with the institution’s Christian identity and Statement of Faith. Review the AI-summarized requirements and benefits here to save time, then tailor your application to show relevant office experience and comfort with faith-based settings.