Assistant scheduler

Job DetailsJob Location

• Administrative
• Offices -
• Sacramento,
• CA 95827Salary
• Range: $21.00 - $23.00 HourlyEssential

Duties and Responsibilities

- Creates and posts master schedule - Inputs master schedule into CR - Updates and maintains open/close schedule - Updates and maintains recess and lunch schedules - Updates and maintains assignment of Disaster Plan responsibilities - Assigns coverage for LOA’s and call outs - Creates and posts all daily schedule changes - Make adjustments to employee schedules in the billing software program as changes occur. - Assist other scheduler in scheduling duties. - Prints and process billing for Split funded, Speech and OT - Print and process DDS billing sheets - Creates and posts Speech and OT schedules - Enter Speech billing by the 15th and end of the month - Other duties as assignedQualificationsOther Competencies or Skills: Quality Control Ability to be detail oriented with few errors. Should be able to stay focused without being easily distracted. Checks own work for accuracy. Excellent organizational skills are required. Integrity Ability to be honest and has internal guiding principals that are not compromised. Treats others with respect. Represents AK philosophy. Represents self and company in a professional manner. Understands and adheres to all company policies and procedures. Communication Excellent communication skills including writing skills and demonstrated ability to structure large amounts of information in a written document that is clear and easy to understand. Effective interpersonal communications with staff at all levels. Respond to emails and phone calls in a timely manner (within 48 hours when not on LOA or sooner if urgent). Direct all concerns/problems to the director(s) you support. Communication that involves informing or seeking of approval should be submitted to the director(s) you support. Information that is of confidential nature is never to be discussed with others without the approval of the director(s). Relationships Ability to build positive business relationships with others through good interpersonal and group communication skills. Maintains a positive attitude. Adaptability Ability to be adaptable and flexible, embrace change and see it as an opportunity. Welcomes and applies feedback to improve performance. Accountability Every team member is 100% accountable to the team. Accept responsibility for your respective contributions to the failures and errors of the team. Refrain from assuming that he/she knows the intention of another member. Concentrate efforts on solutions and refrain from complaining, finger pointing, passing on of accountability. Ability to follow directions and to set and achieve goals. Notifies director(s) when there is a lack of progress or significant gains of subordinates. Teamwork Ability to handle team conflict. Ability to work collaboratively with others. Respect the opinions and positions of fellow team members. Allow others to speak freely and respectfully before commenting or responding. Decision-making Ability to wade through information, comprehend what’s relevant, make a well-considered decision, and take action based on that decision. Cognitive Attributes Intelligence, Basic Problem Solving Skills, Critical Thinking Skills, Creative Thinking Skills, Ability to Learn, Absorptive Capacity. Strategic Attributes Ability to Prioritize, Complex Problem Solving Skills, Adaptability. Social Attributes Communication Skills, Social Awareness Skills, Social Judgment Skills, Collaboration Skills, Relationship Building Skills, Multicultural Awareness and Sensitivity.

Supervision

• Prior supervisory experience is not required.
• Education and/or
• Experience: Minimum of a high school diploma required. 2+ years experience supporting at the executive level.
• Physical
• Demands: Ability to stand, sit, stoop, reach, push, and lift 30 pounds; normal visual, vocal & hearing acuity; use of a computer; ability to travel via automobile.
• Background
• Checks and/or
• Licensing: Must be able to pass criminal background check; reference checks; provide immunization records including a negative TB test; education verification; current driver’s license and proof of valid auto insurance.
• Other
• Requirements: Must have reliable means of transportation; availability to work a minimum of 40 hours per week; strong knowledge of MS Office, including Word, Excel, and PowerPoint.