NSU Florida·Fort Lauderdale, Florida
Provides comprehensive administrative support including managing visitors, scheduling meetings, and handling correspondence. Responsibilities also include budget monitoring, data entry, and assisting with graduation activities and handbook updates.
We are excited that you are considering joining Nova Southeastern University!
Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.
We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.
Provides administrative support by receiving and directing visitors, fielding telephone calls, scheduling meetings, organizing events, composing and editing correspondence, and providing routine and general office support.
Job Category: Non-Exempt
Hiring Range: Commensurate with experience
Pay Basis: Hourly
Subject to Grant Funding? No
1.
Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.
2.
Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates complex material to ensure timely communication and retention of documents.
3.
Prepares forms and documents; verifies data for discrepancies and follows up to ensure accuracy.
4.
Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
5.
Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
6.
Monitors budget, including maintenance of accounts in Banner, preparation of budget transfer documents, coordinate purchase order/check requests expenses with Business Office.
7.
Assists with graduation activities to include end of year academics awards as well as graduation ceremony.
8.
Performs updates to Student/Parent Handbook and Teacher Handbook on a yearly basis.
9.
Maintains financial records for Upper School clubs and organizations.
10.
Performs other duties as assigned or required.
1. Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities. 2. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering). 3. Ability to enter and verify information with accuracy. 4. Ability to understand and follow oral and written instructions. 5. Ability to maintain confidential information. 6. Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail. 7. Proactive, punctual and reliable. 8. Excellent written and oral communication skills.
1. Ability to communicate effectively with others. 2. Ability to work cooperatively with colleagues and supervisory staff at all levels. 3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties. 4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.
Required Education: High School Diploma or Equivalent
1. High School Diploma and three (3) years of administrative/clerical experience in an office environment.
--OR--
Associate's Degree and two (2) years of administrative/clerical experience in an office environment.
2. Successful completion of the FDLE Background Screening.
Is this a safety sensitive position? No
Background Screening Required? Yes
Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.
NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.
Market context
In Florida, school support staff roles often draw steady interest because districts need reliable, student-facing staff who can support daily operations and campus safety. For this role, competition can be shaped by the MSN, active RN license, and recent nursing experience, with prior teaching experience adding an advantage. Review the AI-summarized requirements and benefits here to save time, then confirm your license status and prepare examples of work with students or training others.