Administrative Assistant for American Studies, Cognitive Science/Linguistics, and Arboretum

Job Title

• Administrative Assistant for American
• Studies,
• Cognitive
• Science/Linguistics, and
• Arboretum
• Department:
• Various
• Classification:
• Non-Exempt
• Grade: 8
• Position
• Overview: The Administrative Assistant for American Studies, Cognitive Science/Linguistics, and Arboretum provides administrative support to department chair/program directors, faculty, and department/program staff in order to foster smooth operations of all offices, faculty teaching and research, and intellectual community. This employee manages budgets, facilitates the internal and external communications of the department and programs and supervises a team of student workers.
• Working
• Schedule: 0.77
• FTE
• Academic
• Year (40 weeks): 35 hours per week (Week after Labor Day through mid-June commencement) 15 hours/American Studies 10 hours/Cognitive
• Science/Linguistics 10 hours/Arboretum
• Summer (12 weeks): 14 hours per week 10 hours/Arboretum 4 hours between
• Cognitive
• Science/Linguistics and
• American
• Studies
• Compensation: The expected hourly rate for this position is $25.00.
• Essential
• Job
• Functions/Responsibilities:
• Office
• Administration
• Oversees day-to-day office operations: mail and telephone inquiries, supplies, meeting scheduling Schedules meetings, helps draft agendas, occasionally attends, takes minutes, track action items Coordinates campus visits for speakers and candidates (itineraries; travel, lodging, etc.) Assists in recruitment and activities (placing ads, arranging candidate visits, etc.). Assists in onboarding of new and visiting faculty Meets regularly with chairs/program directors to discuss current department/program business; Communications Maintains department/program websites in step with College communications and web-design Maintains shared files for departments/programs. Coordinates contact with department/program alumni. Promotes events on campus calendars, posters, social media, etc. Coordinates production of annual newsletters, including editing, distribution, occasional writing Networks/advocates with other campus offices (Registrar, Business, Facilities, Alumni, etc.) Budget Monitors department/program budgets Orders and maintains office equipment, supplies, and furniture Curriculum Prepares, edits, and submits course schedules, room requests, and catalog copy Monitors course enrollments during registration to promote a healthy curriculum Assists faculty in preparation of course materials, Assists with automated grading of multiple-choice exams Assists with coordinating class visits for faculty third-year and tenure reviews Supervision/Mentoring Hires, trains, and supervises student workers in consultation with program directors Delegates appropriate tasks to student workers Fostering Community Creates a welcoming atmosphere for students and visitors Maintains department/program lounges, workroom, bulletin boards, displays Assists in planning and coordinating a range of events Coordinates Arboretum volunteers using automated tools Assists students in addressing their questions
• Education/Experience/Skills:
• Required: Post-high school education with five or more years of full-time professional related experience Excellent verbal and written communication Excellent organizational, time management and interpersonal skills Ability to prioritize work and multi-task, in light of interruptions and variability of workflow Skill in word processing, desktop publishing, spreadsheets, web editing Work well with minimal supervision Ability to gain broad mastery of policies and procedures Flexibility and willingness to continue with training as new technologies evolve
• Preferred: Associate or Bachelor’s Degree Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels.

Note

• This position description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization. Review of applications begins immediately and continues until the hire is complete. We accept only online applications.
• Carleton
• College is an
• AA/EEO
• Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.
• Carleton also offers a robust suite of benefits including: A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution. Medical, dental, vision, life and disability insurance. Paid time-off, including 25 annual leave days, 8 paid holidays, and extra days at the end of the calendar year to make a continuous week off before New Year’s. Employee Assistance Program (EAP) for all employees. A dependent tuition program after six years of service. Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area. Carleton College is committed to providing a true liberal arts education—a curriculum that challenges our students to learn broadly and think deeply. Instead of training for one narrow career path, Carleton students develop the knowledge and skills to succeed in any walk of life. Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Nationally recognized as the nation’s top college for undergraduate teaching, Carleton is known for its academic rigor, intellectual curiosity, and sense of humor. Carleton offers 33 majors and 38 minors in the arts, humanities, natural sciences, mathematics, and social sciences. At Carleton, faculty and staff members work together across departments to create a seamless and supportive environment for students. Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area. Carleton College prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at our Title IX at Carleton page. Carleton College is an equal opportunity educator and employer. Carleton College does not discriminate on the basis of race, color, creed, ethnicity, religion, sex, national origin, marital status, veteran status, actual or perceived sexual orientation, gender identity and expression, status with regard to public assistance, disability, or age in providing employment or access to its educational facilities and activities. View 'About Carleton'' Diversity Page. Carleton College’s Annual Security and Fire Safety Report is available for review. The report includes statistics for the previous three years concerning reported crimes occurring on/near campus. The report also includes institutional policies concerning campus security. You can obtain a copy of this report by contacting Carleton College Security Services or by visiting the Security Services website.