Leads the administration of college-wide leave management, including FMLA, ADA, and Workers' Compensation, while ensuring legal compliance. Partners with Environmental Health and Safety to manage workplace incidents, ergonomic assessments, and safety training initiatives.
Requirements summary
Requires an associate's degree and one to three years of general HR experience, preferably within a higher education setting. Candidates must demonstrate proficiency in HRIS tools like Workday and possess strong interpersonal skills for diverse campus communication.
Oversees college-wide leave administration, facilitates benefit enrollments, and processes life-event updates while ensuring effective communication with employees, campus partners, and third-party administrators, ultimately contributing to the overall well-being and satisfaction of Union College employees.
Partners with Environmental Health and Safety (EHS) to investigate employee incidents, conduct root-cause analyses, and collaborate on safety training initiatives.
Human Resources Generalist Pay Status and Classification: Exempt, Regular Full-time Supervisor: Director of Benefits & Employee Engagement Essential Responsibilities and Duties: Leave Administration: Leads the daily administration of leave management, including but not limited to Short-Term Disability, Long-Term Disability, Workers’ Compensation, Family and Medical Leave (FMLA), NYS Paid Family Leave, Americans with Disabilities Act (ADA), and other leaves.
Serves as the College’s primary subject matter expert on leave-related laws, policies, and processes.
Exercises independent judgment in interpreting and applying federal, state, and institutional leave regulations and labor laws.
Liaises between employees, departments, and third-party administrators to ensure timely and compliant documentation, tracking, communication, and payroll management (salary continuation).
Manages separation of employment in alignment with long-term disability transitions.
Maintains accurate records and updates the leave tracking system for employees, while managing timelines to ensure compliance.
Provides consultation to department leaders regarding leave and accommodation matters.
Exercises discretion in handling sensitive personnel matters, including protected health information and compliance with HIPAA regulations.
Workers’ Compensation Support: Leads and coordinates the College’s Workers’ Compensation program in collaboration with EHS and the college’s third-party insurance carrier.
Ensures the timely submission of incident reports and all supporting documentation to the insurance company.
Collaborates with EHS, when needed, on incident investigations and root cause analysis., Processes relevant work orders, when appropriate.
With the assistance from EHS, if and when needed, maintains the OSHA 300 log and supports annual reporting compliance to the Bureau of Labor Statistics (BLS), if notified.
Benefits
Dental Insurance
Paid Holidays
Vision Insurance
Sick Time
Flexible Spending Accounts
Personal Time
403(b) Retirement Plan
Healthcare Insurance
Generous Vacation
Dependent Care Accounts
Winter Recess Break
Wellness Program Discounts
Employee Scholarships
Salary Continuation Program
Free On-Campus Fitness Facility Access
Ergonomic Accommodations: Evaluates ergonomic assessments in partnership with EHS to identify risk factors and propose workplace solutions to minimize health risks, and enhance employee well-being and productivity.
Proposes recommendations and collaborates with department leaders on the procurement and implementation of identified ergonomic solutions, if necessary.
Human Resources Administration and Support: Supports Human Resources operations and contributes to continuous improvement of Human Resources services and ensures consistency with institutional goals and values.
Aids in the development and updating of employment and leave communications, materials, and forms.
Provides support for employee engagement and benefit administration initiatives, open enrollment and various HR events.
Facilitates various department recruitment efforts while ensuring compliance with established hiring protocols.
Qualifications Associate’s degree and a minimum of one to three years general HR experience, preferably in a higher education setting, and/or a combination of relevant education, training, certifications, and/or leave management work experience.
Exceptional communication and interpersonal skills, with a proven ability to build rapport across a diverse campus community and delivering top-tier customer service.
Ability to independently manage multiple deadlines and priorities with the highest degree of accuracy and efficiency.
Demonstrated ability to interpret and apply policies, regulations, and laws to make sound, well-reasoned decisions.
Proficiency with Microsoft Office, and basic familiarity with Google Suite (docs, sheets, etc.), Human Resources Information Systems (Workday experience preferred), and web-page administration.
Ability to excel in managing multiple competing priorities.
The ability to allocate time efficiently to various tasks while maintaining a high level of quality and attention to detail.
Able to exercise exceptional judgment, ensure strict confidentiality, and demonstrate outstanding professionalism in a range of situations.
Compensation
The annual salary range for this position is $62,000-$64,000. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.
Location
Schenectady, NY We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.
We offer exceptional benefits including: Generous Vacation, Sick, and Personal Time Winter Recess Break in Addition to Paid Holidays (in accordance with policy) Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts) Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs Employee Scholarships toward Certifications, Seminars, Training and Professional Development Pre and Post Tax participation in a 403(b) Retirement Plan Salary Continuation
Program in the event of
Disability
Tuition programs
Background
Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.
E-Verify
Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar). Union College Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem-solving requires breadth across humanities, arts, social sciences, science, and engineering. Accommodations If you require an accommodation throughout the interview process, please don't hesitate to contact our Human Resources department at hr@union.edu or 518-388-6108. We are committed to ensuring that all candidates have equal access to opportunities and can participate in a fair and inclusive hiring process. Diversity at Union College Union College is an equal-opportunity employer and is strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social, and cultural opportunities to facilitate the integrated academic, social, and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin, and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities who request such accommodations. Non-Discrimination Policy Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression, and veteran status. In this regard, opportunities for advancement will be made available without bias. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.
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