Human Resources Assistant

Title: Human Resources Assistant

Position Summary

The Human Resources Assistant provides broad-based administrative and operational support to the human resources department, with a primary focus on supporting recruiting, onboarding and compliance activities.

• ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Perform job duties from the assigned campus or work location.
• Assists with employee recruiting activities, including generating pool postings, closing job searches and initiating background checks.
• Ensures all pre-employment tasks and documentation are complete, including sending/receiving new hire documents and initiating pre-onboarding communications.
• Responds to general inquiries related to the College’s applicant tracking system (ATS), job postings and application process.
• Completes I-9 verifications for new employees, including scheduling and tracking off-site verifications as needed, and maintains/audits I-9 records in accordance with federal guidelines and system retention and purge schedules.
• Processes employee lifecycle transactions in the College’s HRIS system in accordance with department procedures, including assigning employee ID numbers, creating new employee profiles and updating records with status changes and separations as appropriate.

• Creates and maintains all physical personnel files, including archiving records in accordance with system retention and purge schedules.
• Ensures filing is completed timely and file rooms are organized.
• Assists with annual temporary personnel and faculty contract renewal processes.
• Partners with HR team members to support the College’s new employee onboarding program, special projects and day-to-day operations.
• Serves as the central point of contact for the office by monitoring the main telephone line and general HR inbox, responding to routine questions and routing inquiries to appropriate HR team members for specialized assistance.
• Assists with developing tools, resources and communication pathways that improve the employee experience and delivery of HR services.
• Maintains confidentiality and handles sensitive employee information with professionalism and discretion.

REQUIRED QUALIFICATIONS High school diploma

Two (2) years’ experience serving in an HR role or supporting HR operations

Preferred Qualifications: Prior work experience in higher education