Saint Louis University·City of Cortland, New York
Provides administrative support to a department by managing correspondence, calendars, and travel arrangements. Responsible for maintaining spreadsheets, preparing reports, and serving as a liaison between faculty and staff.
Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities.
SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.
JOB SUMMARY The Administrative Assistant I provides administrative support to a department or group of professionals.
This position is responsible for representing the University by communicating with internal and external constituents, typing correspondence and memos, coordinating travel arrangements, maintaining calendars, and duplicating and distributing material.
PRIMARY JOB RESPONSIBILITIES Maintains department spreadsheets and assists with preparing financial and administrative reports Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions and resolves issues of general complexity Coordinates and performs administrative services; makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems Provides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty, and staff Handles or assists with confidential issues or sensitive records; provides technical support Performs other duties as assigned KNOWLEDGE,SKILLS, AND ABILITIES Knowledge of administrative procedures and research techniques Knowledge of the functions of the school division and its operating procedures Must possess analytical and organizational skills, good judgment, and initiative Considerable ability to evaluate information, perform analysis and prepare written and verbal recommendations Ability to develop and maintain effective working relationships Ability to coordinate multiple priorities Ability to operate a computer and use appropriate software applications and peripheral office equipment The ability to easily communicate departmental procedures and policies The ability to answer moderately complex questions The ability to share information in a clear and concise manner and tailor the communication to the audience MINMUM QUALIFICATIONS High School diploma or the equivalent One year of administrative experience PREFERRED QUALIFICATIONS Associate's degree Function Administrative Support/ Cross-functional Family Scheduled Weekly Hours: 32 Saint Louis University is an equal opportunity/affirmative action employer.
All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors.
If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.
Saint Louis University is a premier employer in the St.
Louis region that attracts faculty and staff from around the world.
We recruit people of all faiths who share our mission to pursue truth for the greater glory of God and the service of others.
Requires a high school diploma or equivalent and at least one year of administrative experience. An associate's degree is preferred.
Market context
Administrative assistant roles in New York are often competitive because employers look for candidates who can support day-to-day operations while handling budget oversight and advanced Microsoft Office work, especially Excel. This role typically attracts applicants with either an associate’s degree and 2–3 years of experience or a high school diploma and 3–5 years in administrative work. Review the AI-summarized requirements and benefits here to save research time, then tailor your resume to show budget tracking and Excel examples.