College Counseling Office Coordinator
The Kiski School·Conemaugh Township, Pennsylvania
The Kiski School·Conemaugh Township, Pennsylvania
The coordinator serves as the primary point of contact for the College Counseling office, supporting counselors in managing the college application process. Key duties include managing calendars, maintaining student records, and coordinating communications with families and representatives.
The Kiski School, a co-educational boarding and day school in Saltsburg, PA, is seeking a skilled Office Coordinator to support the Office of College Counseling (CCO).
The CCO Coordinator is the first point of contact with students, families, and admission representatives, and plays a critical role in supporting the work of the two full-time college counselors.
The ideal candidate will bring a sense of humor, warmth, and enthusiasm for working with students as well as excellent organizational skills, attention to detail, and strong communication skills. Duties and responsibilities include:
● Assist the Counselors in managing the college application process for Kiski students ● Schedule/manage college rep visits and manage office calendars and CCO bulletin boards ● Manage correspondence and communications for the College Counseling office ● Maintain student records and data in the college application process, including transcripts, test scores, and application materials ● Organize and send bi-weekly parent electronic newsletters ● Assist with aspects of on-campus testing, including proctoring SAT tests throughout the year ● Assist in preparing reports and presentations for the Counselors ● Collaborate with other school departments as needed ● Perform other administrative duties as assigned by the Director ● This is an in-person position that will require occasional weekend/evening work
The ideal candidate for the position will possess the following qualities and qualifications: ● Bachelor's degree preferred ● Previous experience in an administrative or executive assistant role preferred ● Strong organizational abilities: time-management, planning, and prioritization skills ● Excellent written and verbal communication skills ● Proficiency in Microsoft Office, Google Docs and Google Forms, Social Media platforms. Familiarity with Scoir and Blackbaud is a plus. ● Ability to work independently and in a team environment ● Ability to maintain confidentiality and handle sensitive information with discretion
A bachelor's degree and previous administrative experience are preferred. Candidates must be proficient in Microsoft Office and Google Suite, with strong organizational skills and the ability to handle sensitive information.
Market context
In Pennsylvania, college counseling office coordinator roles are often tied to busy school-year cycles and the need for reliable administrative support in student-facing offices. These positions can be competitive because employers look for candidates who combine office coordination skills, discretion with sensitive information, and comfort using Microsoft Office and Google Suite. Review the AI-summarized requirements and benefits on this platform to save research time, then tailor your application to show scheduling, records, and communication experience.
