Saint Andrew's School·Boca Raton, Florida
Provide administrative support to the College Guidance Office by managing calendars, greeting visitors, and handling telephone lines. Coordinate the Scoir database, Bright Futures Scholarship program, and the annual Sunshine Invitational College Fair.
This position will involve working as a cooperative member of the College Guidance Office team.
Greets visitors and office constituents such as students, parents, college admission representatives, faculty, and staff Answers the office’s main telephone lines Manages the daily calendar for office and assists setting college counselors appointments with students and parents. Performs other clerical tasks upon the request of the Director and other professional staff members. Manage and operate College Guidance database system (Scoir) Assist with management and orchestration of annual Sunshine Invitational College Fair Manage Bright Futures Scholarship program for senior students Organize all counselor and teacher recommendation letters for senior students Assist in organization of all office programs Create and manage annual office calendars for Sophomore, Junior and Senior classes Performs other duties essential to the operation of the office at the request of the Director of College Guidance Qualifications Bachelor’s degree preferred 3-5 years of related work experience Strong verbal and written communication skills Excellent organizational and public relations skills Ability to plan and problem solve Strong interpersonal skills with a positive, professional, and friendly demeanor Advanced proficiency in MS Office, Google Workspace, and information/database management (including data import/export). Tech-savvy, adaptable, and eager to learn evolving technologies related to the internet, office, and document management software applications. Ability to work effectively with people of diverse backgrounds and promote a positive working environment Commitment to a growth mindset and continuous professional development Strong work ethic Physical Demands: Must be able to sit, stand, walk, bend, lift, and for the majority of the work day. May be required to lift up to 25 pounds. Saint Andrew’s School is committed to providing equal opportunity in all employment practices without regard to age, gender, race, religion, color, sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, marital or familial status, pregnancy, disability or handicap, genetic information, military status, or any other protected status in accordance with the requirement of all federal, state, and local laws. Saint Andrew’s is a drug-free workplace. All employees must successfully maintain an acceptable Level II criminal background check. Saint Andrew’s School may, in its discretion, modify or adjust the position to meet the school’s changing needs.
A bachelor's degree is preferred along with 3-5 years of related work experience. Candidates must be tech-savvy with proficiency in MS Office and Google Workspace and possess strong organizational skills.
Market context
In Florida, Administrative Assistant to College Guidance roles are often competitive because schools value candidates who can keep counseling operations organized while supporting families through the college-planning process. Employers typically look for tech-savvy applicants with strong MS Office and Google Workspace skills, plus several years of related experience; a bachelor’s degree is often preferred. Review the AI-summarized requirements and benefits on this platform to save research time, and tailor your application to show scheduling, communication, and document-management strengths.
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