Employee Experience and Onboarding Coordinator (STF3390)

About hutchinson community college

Hutchinson Community College is a student-centered, community college dedicated to empowering individuals through education, collaboration, and service. Serving thousands of students each year, HutchCC is known for its commitment to affordability, access, and strong community partnerships, all grounded in its mission of expanding the tradition of excellence through learning and collaboration.

Position sumamry

The Employee Experience and Onboarding Coordinator is responsible for creating a consistent, welcoming, and structured experience for all new employees from pre-employment through their first 90 days and beyond. This role coordinates onboarding processes, facilitates Day 1 experiences, and supports early employee engagement and retention initiatives. Working collaboratively with Human Resources, supervisors, and campus partners, this position ensures new employees are equipped with the tools, information, and connections needed to be successful at Hutchinson Community College.

Responsibilities

The following statements are intended to describe the essential functions of this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. HutchCC reserves the right to modify, add, or remove duties to meet institutional needs. Essential Functions

• Coordinate and manage the full onboarding process from offer acceptance through the first 90 days of employment.
• Facilitate a consistent and positive Day 1 experience, including coordination with HR, IT, supervisors, and other departments.
• Develop, maintain, and implement onboarding materials, checklists, and schedules.
• Conduct and track new hire check-ins (e.g., 30-, 60-, and 90-day touchpoints) to support engagement and early retention.
• Coordinate and support new employee orientation sessions and benefits-related meetings.
• Serve as a primary point of contact for new employees, providing guidance, resources, and timely communication.
• Partner with supervisors to ensure onboarding expectations are met and new employees are successfully integrated into their roles and departments.
• Track onboarding progress, identify trends, and recommend improvements to enhance the employee experience.
• Assist with offboarding processes, including coordination of exit procedures and feedback collection.
• Support broader employee experience initiatives aligned with institutional goals and culture.
• Maintain accurate records and documentation related to onboarding and employee experience processes.
• Participate in institutional committees and contribute to departmental and campus-wide initiatives.
• Ensure compliance with all Hutchinson Community College policies, procedures, and practices.
• Demonstrate reliability through consistent attendance, punctuality, and successful completion of assigned responsibilities.
• Participate in approved professional development opportunities, including involvement with organizations such as the Society for Human Resource Management (SHRM).
• Arrive on time for work, attend work regularly, and successfully complete the responsibilities of the position.
• Perform other duties and responsibilities as assigned by the Director of Human Resources.
• Supervision

This position has no supervisory responsibilities. KNOWLEDGE, SKILLS, AND QUALIFICATIONS

The following physical and mental requirements are representative of those necessary to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform these functions. Required

• High school diploma or equivalent.
• Demonstrated ability to perform essential job functions with a high level of professionalism, discretion, and attention to detail.
• Strong interpersonal and communication skills, including the ability to effectively interact with students, faculty, staff, and community members in a professional and collaborative manner.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated ability to build relationships and provide high-level customer service.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency in personal computer applications, including Microsoft Office Suite, Adobe, and general Windows-based systems; strong keyboarding and data entry skills required.
• Ability to work independently while managing multiple priorities, meeting deadlines, and maintaining accuracy in a fast-paced, multi-objective environment.
• Strong organizational skills with demonstrated initiative and the ability to be a self-starter.
• Dependable, detail-oriented, and able to consistently produce high-quality work.
• Strong communication and interpersonal skills, with the ability to effectively listen, understand, and respond in a professional manner.
• Ability to perform sedentary work, including extended sitting, repetitive tasks, and use of computers and standard office equipment, with or without reasonable accommodation.
• Ability to exercise sound judgment, maintain confidentiality, follow instructions, and work both independently and collaboratively with attention to detail.

Preferred

Associate’s degree or higher preferred. Experience in human resources, onboarding, training, or employee engagement preferred. Working experience at a Community College. Working knowledge of BambooHR, Softdocs, and/or Paylocity systems. WAGE & STATUS

The hourly rate of pay is commensurate with qualifications, as determined by Hutchinson Community College. This is a full-time, benefit-eligible, non-exempt support staff position. Employment is at-will and scheduled on a 12-month, year-round basis.

APPLICATION To apply for this opportunity, please visit www.hutchcc.edu/jobs. If you have questions regarding this opportunity, please email the HR team at hrinfo@hutchcc.edu. HUTCHINSON COMMUNITY COLLEGE IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER To view the HutchCC Non-Discrimination Notice, please visit www.hutchcc.edu

HutchCC reserves the right to revise job responsibilities as the need occurs. This position announcement does not constitute a written or implied contract of employment; rather, it is a clarification of the responsibilities of the position. This job description may be changed at any time by the HutchCC administration. HUTCHINSON COMMUNITY COLLEGE CAMPUS SECURITY ACT ADDENDUM: