Administrative Assistant Part Time - St. Raymond de Penafort Parish - Mt. Prospect - Vic. I

Visit Parish Website [https://www.st-raymond.org/]

The Faith Formation Assistant provides administrative and operational support to the Director of Lifelong Faith Formation. This position plays a vital role in the successful operation of the parish's faith formation programs by managing student records, sacramental documentation, communications, registration, and program logistics. The ideal candidate is highly organized, detail-oriented, able to manage multiple priorities, and committed to supporting the Catholic Church's mission through excellent service to parish families, catechists, and volunteers.

Duties and Responsibilities

• Administrative & Office Management
• Maintain accurate student and family records in parish databases and distribution lists.
• Coordinate registration processes, including data entry and record maintenance.
• Track student attendance and manage make-up assignments.
• Ensure clear, timely, and accurate communication between the Director, families, catechists, parish staff, and volunteers.
• Prepare weekly materials and supplies for catechists and faith formation sessions.
• Provide administrative support to families, catechists, and volunteers.
• Assist with preparation for meetings, classes, and special events.
• Coordinate the weeklong Vacation Bible School in the summer.

• Financial Administration
• Track tuition payments and outstanding balances.
• Prepare billing statements and payment reminders.

• Sacramental Preparation & Records
• Collect, verify, and maintain baptismal certificates and other required sacramental documentation.
• Maintain confidential sacramental records in accordance with parish and Archdiocesan policies.
• Coordinate administrative logistics for retreats, parent meetings, rehearsals, and sacramental liturgies.

Qualifications

• A practicing Catholic in good standing who supports the teachings, mission, and values of the Catholic Church.
• Minimum of two years of administrative experience; experience in parish or religious education ministry preferred.
• Proficiency with Google Workspace, Microsoft Office, and database management systems.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Exercise discretion and maintain confidentiality when handling sensitive information.
• Ability to work both independently and collaboratively as part of a parish ministry team.

• Reports To
• Director of Lifelong Faith Formation

• Work Schedule
• Part-Time (18–20 hours per week)
• Regular office hours on Tuesday, Wednesday, and Thursday.
• Required presence on Wednesday evenings during the Religious Education program year.
• Availability for 10-12 additional evenings outside of the Wednesday RE nights.
• Availability for 3–4 additional weekends annually to support sacramental retreats, rehearsals, and liturgies.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here [https://www.archchicago.org/documents/70111/4987905/Benefits+Summary/ddf8b594-5996-42a7-931a-e10f178df11e].

This position has an hourly salary range of - $18.00 - $22.00 per hour. An employee’s pay within this range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.