Catholic Schools Office, Roman Catholic Archdiocese of Washington·Olney, Maryland
Provides administrative support to the School of Religion by managing student records, handling communications, and coordinating program materials. Assists with the organization of sacramental retreats, celebrations, and volunteer compliance through the Virtus system.
The full time SOR Administrative Assistant reports to the DRE and assists in various capacities to facilitate efficient operation of the SOR programs. The likely candidate must be a faithful Catholic, have a ready smile, be proficient in Microsoft Office, be organized, creative, and able to maintain the confidentiality of our families’ information.
Also, must be flexible for catechist meetings, retreats, and celebrations of the sacraments.
Telephone calls and follow-up with appropriate action.
Visitors to SOR and assist as needed or direct to appropriate staff member.
Respond to front door bell as needed.
Orders of textbooks, supplies, … and distribute as necessary.
Mail and distribute to appropriate staff member.
ParishSoft and Excel family/student and catechist records.
Flocknote contacts.
Updated registration forms/sacramental forms/update class lists on Excel.
Student Attendance records on a weekly basis.
Organized inventory of all educational materials and office supplies and purchase as needed.
Financial records for families and send appropriate billing notices when needed.
New registration and file income receipts.
Registration of students in ParishSoft and Flocknote.
Program materials/information packets.
Class lists and room numbers for catechists.
Catechist/Aides list
Room closets for class with materials.
Sacrament programs/materials/gifts.
Sacrament certificates.
Sacrament notifications and mail to appropriate parishes.
Record sacraments in ParishSoft.
Check requests for SOR.
Bulk mail as needed.
Bulletin boards (create two new boards many times during year based on seasons, church feasts, sacraments, or activities in SOR)
• All correspondence, registration forms, sacramental forms, baptismal certificates, attendance records, invoices
At sacramental retreats and celebrations (set-up and preparations).
At SOR retreats/training sessions/meetings.
In ordering food or preparations for SOR events.
In ordering and distributing educational materials and office supplies for catechists and staff members.
The DRE and Youth Minister with Saint Peter’s Summer Program as needed.
The pay rate for this role is $22.00 per hour
The ideal candidate must be a faithful Catholic with proficiency in Microsoft Office and strong organizational skills. Flexibility is required for attending meetings, retreats, and sacramental celebrations.
Market context
School support staff roles in Maryland often reflect steady need tied to student health services, attendance, and day-to-day campus operations. For nursing-adjacent positions, competition can be stronger because employers typically look for an active Maryland RN or LPN license plus relevant experience; this posting also notes 2 years of nursing experience. Review the AI-summarized requirements and benefits here to save time, and confirm your license status and recent school- or pediatric-care experience before applying.
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