Stephens College·Columbia, Missouri
The HR Administrative Assistant provides operational support by maintaining personnel records, managing HRIS data, and assisting with onboarding processes. They ensure the security of sensitive employee information while providing service-oriented support to staff, candidates, and hiring managers.
Description The HR Administrative Assistant provides administrative and operational support to the Human Resources department.
This position assists with employee records, HRIS data entry, onboarding documentation, personnel file maintenance, background check documentation, and general HR office support.
The HR Administrative Assistant supports accurate and timely HR processes while helping protect sensitive employee information and maintain organized documentation.
This position serves as a service-oriented point of support for employees, candidates, hiring managers, and internal HR team members.
The Administrative Assistant will have access to confidential and sensitive employee information.
The employee is expected to maintain confidentiality of personnel, medical, wage, disciplinary, personal, and employment-related information.
This position is permanent, part-time (25 hours/week).
1. Maintains human resource records both paper and electronic files to protect sensitive employee information, assisting in regulatory compliance and reducing litigation risks. Maintain human resource records, including paper and electronic employee files. Upload personnel forms and employment documents into the HRIS system. Assist with maintaining accurate employee data in HR systems. Prepare new employee files, termination files, and other personnel documentation. Support documentation accuracy to help reduce compliance and litigation risk. File, scan, organize, and retrieve HR documents as needed. Ensure employee records are maintained in a confidential, organized, and secure manner. 2. Supports onboarding of new hires to ensure new hires receive a timely, organized, and welcoming Onboarding experience. Assist with new hire paperwork completion and tracking. Assist with maintaining 1-9 files. Support background check, drug screening, and reference check documentation processes. Assist with preparation for new employee orientation. Support communication with new hires regarding required documentation, orientation logistics, and onboarding steps. Assign mandatory new hire trainings. 3. Creates favorable and productive relationship with internal and external customers to support employee engagement. Participates in coordinating HR and organizational events. Work with other departments to ensure cross-functional support. Respond to ruotine HR questions and direct employees to appropriate HR resources. Provide respectful, timely, and service-oriented support to employees and candidates. Maintain professionalism when interacting with staff, faculty, students, applicants, and external vendors.
Ranked (over and over again) as one of the best college towns in America, Columbia, Missouri, is home to 36,000+ college students and 118,000 residents. Columbia — conveniently located approximately 100 miles from both Kansas City and St. Louis — has it all: big-time college sports, film, music and arts festivals, a high-energy arts community, amazing recreation, and a great downtown with lots of places to eat, shop, snack and check out the latest bands. The Columbia community offers outstanding health care options, as well as excellent educational opportunities for every level of student (including our own Children’s School).
Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or status as a veteran.
Market context
In Missouri, school support staff roles that include nursing duties often draw steady interest because districts need licensed professionals who can support student health, compliance, and day-to-day care. Competition can be stronger for candidates with a State Registered Nurse’s License, prior practice experience, and a clean driving record, since those qualifications help schools fill roles that may involve travel between sites. Review the AI-summarized requirements and benefits on this platform against the original posting, then confirm licensure, experience, and driving eligibility before applying.