University of Texas at Austin·Austin, Texas
The ARD Facilitator is responsible for scheduling, facilitating, and documenting IEP meetings while ensuring compliance with federal and state special education regulations. They also coordinate the special education referral process, maintain student records, and support communication between service providers and families.
Schedule, facilitate, and document all aspects of Individual Education Program (IEP) meetings following federal, state, and local guidelines and rules. Review IEP documentation submitted by teachers to ensure compliance with local guidelines. Maintain student special education records according to federal, state, and local guidelines. Coordinate communication between service providers to facilitate implementation of the IEP. Conduct all aspects of the special education referral process. Attend LST (Local Support Team) meetings. Coordinate the special education referral process by collecting all required data, performing needed observations and communicating with parents and teachers. Complete special education Child Find information for initial evaluation, and send to central office special education department according to district procedures. Conduct all tasks involved with student special education data during enrollment and withdraw. Receive Student Data Request Form, process Transfer of Records or Transfer IEP. Complete Transfer of Records or Transfer IEP documentation in eSped and archive documents. Identify missing Special Education information in newly enrolled student records and provide information to clerk so additional records can be requested. Review enrolling and withdrawn student records, ensure compliance and archive. Conduct all special education administrative activities at the campus. Coordinate provision of assistive technology supports and services. Keep principal informed of current and supporting teacher training. Verify special education attendance reports. Verify completion of six weeks progress reports. Review summary of compliance report on a weekly basis and correct any issues identified. Respond to parent inquiries/concerns. Collect/maintain documentation of provision of services to students. Required Qualifications Valid Texas Teaching Certificate. Special Education Certified. Knowledge of state and Federal Special Education law. Knowledge of the ARD process. Knowledge of disabilities and the impact on children. Skilled in developing effective and compliant IEPs. Strong written and verbal communication skills. Skilled in working effectively under timelines while maintaining a high level of accuracy and attention to detail. Skilled in maintaining accurate and compliant student records. Skilled in developing and maintaining effective working relationships. Skilled in Microsoft Office (including MS Excel) and web applications. Knowledge of state testing requirements and procedures (EOC/STARR). Relevant education and experience may be substituted as appropriate.
Experience as a special education teacher. Experience with eSped. Master's degree in Special Education or related field.
$57,000 + depending on qualifications Working Conditions Classrooms located within residential treatment facilities, online, and at UT Elementary. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Candidates must hold a valid Texas Teaching Certificate with a Special Education certification. Strong knowledge of state and federal special education laws, the ARD process, and experience in developing compliant IEPs are required.
Market context
In Texas, ARD facilitator roles are typically driven by district needs for staff who can manage special education compliance and support timely ARD meetings. These positions are competitive because employers look for a valid Texas Teaching Certificate with Special Education certification, strong knowledge of state and federal special education law, and experience developing compliant IEPs. Review the AI-summarized requirements and benefits here to save time, then prepare examples of how you have handled ARD documentation and collaboration with campus teams.