MAGNOLIA EDUCATIONAL & RESEARCH FOUNDATION·Los Angeles, California
The office clerk performs a variety of secretarial and organizational duties to support the school administrator, including managing confidential files and payroll. They act as a liaison between the school, district, and community while handling daily office operations and inquiries.
Under general supervision of location administrator, serves as office secretary or clerk, performs a variety of organizational and secretarial duties including those responsibilities of a confidential nature dealing with personnel matters, confidential student and employee information and files and payroll. Duties performed are designed to relieve the administrator of office and routine responsibilities by planning, organizing, and participating in the school office administrative operation. Job Duties: Performs diverse managerial responsibilities within areas and limits of authority as delegated by the school principal or Office Manager. Handles emergencies concerning employees and/or students, making decisions independently or recommending action as appropriate. Performs a wide variety of secretarial work, including typing/word processing, proofreading, filing, recording information, and processing and distribution of all correspondence, much of which is of a confidential nature. Maintains a high degree of confidentiality regarding all aspects of the school site operation. Manages office personnel, organizes and expedites the workflow of the school site, and offers guidance and direction to other school personnel as needed. Serves as a major program information resource person, acting as a liaison between schools, department, district office, and other locations. Dispenses pertinent information and direction to students, parents, staff, and visitors. Establishes, maintains and ensures proper use of confidential files, which may include student, personnel, and payroll records. Composes independently or in accordance with a general instruction, correspondence on a wide range of subjects requiring knowledge of procedures and policies of the school, district, or assigned area. Takes and transcribes dictation (or uses dictation equipment) for letters, memos, and reports including information of a confidential or sensitive nature. Screens correspondence and telephone calls for administrator and staff. Maintains multiple calendars. Organizes appointments and staff meetings, and makes arrangements for school visitations and facility use. Exercises diplomacy in answering questions and resolves situations involving students, parents, volunteers, public, site staff and district personnel through knowledge of school policies and general district rules and regulations. Maintains and retrieves financial records, such as school budget, student body accounts, or other school accounts. Other duties as needed. QualificationsRequirements Prior office experience is preferred HS Diploma supplemented by additional training in office Bilingual Eng/Esp required Mastery of MS Office Excel Excellent written and verbal communication skills Comfort with a fast-paced environment
Candidates must have a high school diploma and prior office experience is preferred. Proficiency in MS Office, specifically Excel, and bilingual skills in English and Spanish are required.
Market context
In California, school support staff roles that require a current RN license are often competitive because districts look for candidates who can combine clinical judgment with student-facing communication and compliance awareness. For this role, an MSN or BSN with teaching experience, plus adult instruction and Microsoft Office skills, can help you stand out. Review the AI-summarized requirements and benefits here to save time, then tailor your application to show both nursing and teaching experience.
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