University of Pikeville·Pikeville, Kentucky
The Administrative Assistant provides comprehensive clerical and operational support to the Dean of the Patton College of Education. Responsibilities include managing schedules, organizing committee meetings, maintaining curriculum records, and assisting with student registration and accreditation reports.
The University of Pikeville is seeking qualified candidates for a full-time, administrative assistant to the Dean of the Patton College of Education (PCOE). This position provides comprehensive administrative, clerical, and operational support for the dean and serves as the primary point of contact for students, alumni, employers, faculty, staff, and community partners.
Provide clerical support for the educational activities of the PCOE. Schedule appointments and take messages as needed for the PCOE Dean. Prepare and file all correspondence. Organize PCOE and Teacher Education Committee Meetings by preparing agendas, sending calendar invites, and taking and dispersing meeting minutes. Properly stock and maintain organizational and teaching supplies and compile supply orders. Assist in the development of class schedules. Maintain curriculum contracts and education handbooks. Collect and file any necessary information from education students while maintaining confidentiality. Work closely with the Registrar’s Office getting students registered for appropriate classes after admission. Organize, plan, and prepare for student events or other education activities. Access, complete, and submit maintenance work orders. Assist in report preparation related to annual reports, state program reviews, or accreditation. Provide clerical support as needed for PCOE faculty or staff. Other duties as assigned.
Bachelor's Degree preferred.
Previous Administrative Assistant experience preferred. Must have proficient written and verbal communication skills and be able to maintain confidentiality. Must have good time management and organizational skills. Must have the ability to multi-task, prioritize assignments, and meet deadlines. Must be proficient with relevant computer software programs, including Microsoft Office software (Word, Excel, PowerPoint and Outlook) as well as the Google Suite (Google Docs, Google Sheets, etc.). Must have the ability to interact with administration, faculty, staff, and students in a highly responsive and professional manner.
Review of applications will begin immediately and will continue until the position is filled. Applications received on or before 08/21/2026 will be given priority consideration.
Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials.
The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history.
The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students.
For more information about the University of Pikeville, please visit http://www.upike.edu. In addition to the application, interested applicants are requested to attach to their application a letter of interest, current curriculum vitae, copies of their transcripts, and the contact information for three to five professional references.
Candidates should possess a Bachelor's degree and previous administrative experience. Proficiency in Microsoft Office and Google Suite is required, along with strong organizational, communication, and time management skills.
Market context
School support staff roles in Kentucky often draw steady interest because districts need dependable clerical and academic program support to keep offices, records, and student services running smoothly. These positions are competitive when candidates bring office software proficiency, experience handling confidential student information under FERPA, and a track record of reliable communication. Review the AI-summarized requirements and benefits on this platform to save time, then tailor your application to show relevant administrative experience and confidentiality practices.
