Partners In Development·Hilo, Hawaii
The Project Assistant provides administrative support to the Site Manager and teaching team, including managing enrollment records and coordinating team meetings. They are also responsible for maintaining inventory, preparing expenditure vouchers, and assisting with program activities at various sites.
Primary Purpose Assist the Site Manager and teaching team with administrative duties that support Tūtū and Me Traveling Preschool.
Essential Duties: ● Help coordinate and record notes for team meetings;
● Prepare expenditure vouchers;
● Maintain enrollment and waitlist, keep accurate records of all participants;
● Assist team(s) at site if needed which entails traveling in program vehicle to and from sites, setting up and breaking down learning centers, and engaging in activities with families;
● Assist with ordering, shopping, receiving, and marking program supplies and consumables;
● Monitor office supplies and inventory;
● Drive assigned company vehicles in a safe and legal manner.
Other Duties Other duties as assigned include, but not limited to, completing all forms and documentation such as reports related to grant objectives, professional development evaluations, and daily logs.
Work Hours: ● Monday through Friday, hours of operation vary from and determined by the Site Manager;
● Consistent and reliable attendance;
● Some events on evenings or weekends at various times.
Working Conditions: ● Office setting and program sites;
● Traveling in program vehicle to and from program sites, events, meetings, retail stores;
● Travel to the neighbor islands may be required.
Equipment Use Program vehicle, office equipment (computer, video and camera, printer, copier, scanner, cell phone, laminator, shredder), site and facility equipment.
Mental, Physical and Communication Demands
● Consistent adherence to the practice of Partners in Development’s (PIDF) five core values that are used as a guiding force in the success of all of its programs;
● Strong organizational skills, able to focus on multiple tasks, problem-solve, and meet deadlines;
● Manage personal and professional stress in healthy ways;
● Take responsibility and ownership for successfully accomplishing work and the organization’s objectives and delivering results. Set high standards of shared performance for self and others;
● Actively demonstrate a commitment to support equity and inclusion, and serve as an advocate for colleagues, partners, and communities;
● Ensure work is thoughtfully completed, accurate, and error-free to the highest degree possible.
● Capable of strenuous activities, which include loading/unloading of program materials and equipment from the van, setup and breakdown of program activity centers;
● Able to lift and carry up to 40 pounds on a regular basis;
● Able to sit at a desk for extended periods of time.
● Exhibit courteous and professional demeanor towards program participants, staff, and administration via verbal, written, physical, and electronic correspondence;
● Requires good oral and written communication skills;
● Properly handle and maintain highly confidential information.
Required: ● High School diploma;
● Six (6) months of experience working in an office setting;
● Working knowledge of Microsoft Office, Google Drive, Canva publishing and virtual meeting platforms;
● Must have a valid driver's license, a safe and responsible driving record.
Preferred: ● Strong understanding of Tῡtῡ and Me Traveling Preschool or similar FCIL programs;
● Familiarity with using databases such as QuickBase;
● Knowledge and understanding of Hawaiian culture and values.
Market context
Project assistant openings in Hawaii often reflect steady demand in schools, clinics, and other organizations that need reliable administrative support. These roles are competitive because employers usually want candidates who can handle scheduling, document prep, and basic coordination while also meeting practical requirements like a valid driver’s license and clean driving record. Review the AI-summarized job requirements and benefits here to save research time, then tailor your resume to show office experience and Microsoft Office, Google Drive, and Canva skills.