School District of Philadelphia·Philadelphia, Pennsylvania
The secretary provides clerical support by managing correspondence, scheduling meetings, and maintaining office records. They also handle telephone inquiries and assist visitors while ensuring the smooth operation of the school office.
Job Summary Provides clerical support in an assigned office or school.
Performs varied clerical tasks which include typing, filing, scheduling and answering telephones.
Essential Functions Types correspondence, reports, and various forms including accounting and fiscal statements.
Composes and types form letters or answers to routine correspondence.
Assembles statistical information for various reports.
Answers telephones and personal inquiries which require knowledge of school and administrative rules, regulations and procedures; routes visitors and calls; secures and releases routine information.
Operates a personal computer to perform word processing and other functions relative to assigned work.
Sorts correspondence, checks, vouchers, index cards, and other materials; maintains and purges files.
Posts and maintains records for personnel, payroll, equipment, pupils and other areas as needed.
Prepares requisitions for and maintains records of supplies and equipment.
Schedules meetings for superior or other personnel.
Operates copy and fax machines.
Minimum Requirements High school diploma or equivalent.
Knowledge of: office practices and procedures, and the operation and maintenance of standard office equipment. basic personal computer equipment and word processing functions. business English, spelling and arithmetic. Ability to: type from clear copy at a minimum speed of 40 net corrected words per minute. use a personal computer and word processing software effectively. perform moderately varied arithmetic computations and tabulations accurately with reasonable speed. maintain clerical records and prepare report forms. learn the rules and regulations of administrative or school offices. speak English and the appropriate foreign language fluently. read and write English and the appropriate foreign language fluently. establish and maintain effective working relationships. Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Candidates must possess a high school diploma or equivalent and demonstrate proficiency in office procedures and personal computer use. Fluency in both English and Spanish is required, along with a typing speed of at least 40 words per minute.
Market context
In Pennsylvania K-12 settings, bilingual secretaries are often in steady demand because schools need front-office support that can communicate clearly with Spanish-speaking families and staff. These roles are competitive because employers look for strong office skills, dependable typing speed, and bilingual fluency, and this platform’s AI-summarized requirements and benefits help you review the original posting faster. If you’re considering applying, confirm your English-Spanish fluency and practice typing at 40 words per minute or better.