Position: Secretary, Assistant Principals
Location: Pioneer Trail Middle School
STATUS: Classified – Non-Exempt, Full Time
Hours of work: 8 hours a day / 210-day calendar
Hourly Rate
$15.91
Position summary
This position is responsible for providing a variety of secretarial support to assigned administrators and departments; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports. This position reports directly to the Principal.
Primary duties/Responsibilities
- Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
- Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, inventory, department attendance, etc.) for the purpose of preparing reports or processing requests.
- Coordinates assigned projects and/or program components (e.g. research applications, Professional Growth Action Plans, technology bids, arrangements for conferences, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
- Maintains inventory of supplies and materials and equipment (e.g. forms, office supplies, technology parts, etc.) for the purpose of ensuring items' availability.
- Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, reports on accounts, Inservice points, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
- Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, reports on department accounts, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
- Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, purchase orders, non-district employee credential renewal plans, receipt and inventory of equipment; etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
- Researches assigned topics (e.g. current practices, policies, education codes, competitive bids, etc.) for the purpose of providing information that address school operations.
- Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Education and experience requirements
- 3-5 years of previous secretarial experience required
- Bachelor’s degree preferred
- Experience with basic accounting and bookkeeping principles
Required knowledge, skills and abilities
- Excellent verbal, written and listening communication skills
- Display high degree of customer service and interpersonal aptitude
- Ability to organize and adapt to changing priorities
- Ability to work with frequent interruptions
- High degree of motivation, responsibility, and confidentiality
- Ability to communicate with diverse groups
- Demonstrated ability in compiling and organizing data
- Ability to problem solve to analyze issues and create solutions
- Ability to work under limited supervision
- Highly collaborative team player
- Proficiency with Microsoft Office (Word, Outlook, etc.)
Physical requirements
- This position requires the performance of light work.
- Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
- The position typically involves 80% sitting, 10% walking, and 10% standing.
- The position requires visual acuity as well as frequent hearing and talking and some crouching, grasping, kneeling, lifting, pulling, pushing, stooping, and significant fine finger dexterity.
- This position is performed in an indoor and generally hazard free environment.
Important employment statements
The statements above are intended to describe the general nature of the work being performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. This document describes the position currently available. The District reserves the right to modify job duties or job descriptions at any time.
The Olathe Public Schools prohibit discrimination on the basis of race, color, ethnicity, national origin, sex, disability, age, religion, sexual orientation or gender identity in its programs, activities or employment as required by applicable federal and state laws.
Clearances required: Background Clearance, TB Test /Physical
