Provides administrative and secretarial support to senior leadership, including scheduling, correspondence, and meeting coordination. Assists with grant and report preparation while maintaining confidential files and responding to inquiries.
Location SAINT LOUIS, MO 63110 Scheduled Hours 40
Position provides administrative/secretarial support to a position such as Assistant Dean or Associate Dean. Responds to questions/inquiries according to pre-established policy and procedure.
Job Description: Primary
Coordinates programs such as lecture series, campus tours, retreats, special fairs, etc. Schedules and maintains appointment, lecture and meeting schedules. Maintains confidential administrative and correspondence files. Prepares correspondence, material for meetings and presentations, takes minutes and transcribes material as requested. Coordinates travel arrangements including lodging, visas, passports, expense reports, reimbursements and honoraria. Answers phone, takes messages and screens calls providing information in accordance with organizational policy. Replies to mail by drafting memos, letters, correspondence, etc. Assists with grant/report preparation and presentation. Assists secretarial staff during vacations/illnesses.
Typically sitting at desk or table. Repetitive wrist, hand or finger movement.
Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required
Qualifications
Education: High school diploma or equivalent high school certification or combination of education and/or experience.
No specific certification/professional license is required for this position.
Work Experience: Secretarial (3 Years), College Or Secretarial Training (2 Years)
Skills: Not Applicable
A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Education: No additional education unless stated elsewhere in the job posting.
No additional certification/professional licenses unless stated elsewhere in the job posting.
No additional work experience unless stated elsewhere in the job posting.
Interpersonal Communication, Office Equipment, Oral Communications, Organizational Savvy, Prioritization, Workplace Diversity, Written Communication Grade G08-H
$21.17 - $32.85 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Requires a high school diploma or equivalent and at least three years of secretarial experience. Candidates must possess strong communication, organizational, and prioritization skills.
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