Administrative Specialist, Department of Admissions

Department

Admissions

Job posting title: Administrative Specialist, Department of Admissions

Job Description

The work of the Administrative Specialist for the Department of Admissions involves specialized and/or diverse administrative support work, and the responsibility of providing assistance to the Director of Admissions, Assistant Director of Financial Aid and other student affairs personnel. Position will utilize standard office tools and technology. Positions at this level will supervise and/or provide leadership to student employees. Positions at this level are also expected to demonstrate professionalism and maintain the security and confidentiality of office documents, records, and information.

Minimum Qualifications

High School Diploma, or equivalent, with at least one to two years of experience in an office or administrative support position.

Preferred Qualifications

• Bachelor’s degree or higher
• Excellent organizational, communication, and writing skills
• Experience with recruitment and/or admissions processes and student database management skills
• Demonstrated ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Responsibilities

• Provides specialized administrative support by composing office correspondence or reports, proofs, and editing any correspondence.
• Plan, coordinate, and arrange meetings with multiple agencies or individuals.
• Maintain prospective student database for the purpose of student recruitment and scholarship initiatives.
• Collaborate with academic departments regarding student recruitment and coordination of scholarship services.
• Administer scholarship program(s) as assigned by the Assistant Director of Financial Assistance/Scholarship Coordinator
• Assist and organize materials for mailings, information requests, and reports for distribution to high school, college, and public officials and/or the general public.
• Process and organize student recruitment mailings and daily requests.
• Participates in interviewing, selecting, coordinating and evaluating employees.
• Coordinate maintenance of office equipment.
• Oversees the stock of office supplies, equipment, and forms. Orders and purchases supplies and equipment.
• Coordinate unique projects and special events, which include setting up conference rooms and securing resources and training materials.
• Supervises and maintains student-employee hiring and scheduling processes.

Salary

$16.52 per hour

Benefits

To review our competitive benefit package, please visit FHSU Benefits [http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/benefits-summary-2025.pdf].

Appointment Date

Start date to be determined after acceptance of an offer and completion of a criminal background check.

Priority Deadline

August 28, 2026. Screening of complete applications will begin immediately following the priority deadline and will continue until the position is filled.

Application Process

To apply for this position, please visit FHSU Careers [http://fhsu.wd503.myworkdayjobs.com/en-US/CAREERS/jobs]. Only electronic applications submitted through the webpage will be accepted.

Required Application Documents

Applicants must submit a resume.

Applicant documents should be submitted in one PDF.

If you have questions regarding the position, please contact

Jon Armstrong

jdarmstrong@fhsu.edu

785-628-4091

Community of Hays

Notice of Non-discrimination

FHSU is committed to providing equal opportunity and access to its educational programs, employment, services, and activities in compliance with federal and state nondiscrimination laws. FHSU prohibits discrimination, harassment, and retaliation on the basis of race, color, national origin, ethnicity, religion, sex (including pregnancy, sexual orientation, and gender identity and expression), age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law in its programs, activities, admissions, or employment.

Background Check

Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position

Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org [http://www.kpers.org/] for further information on how this might affect you.