Head Start Administrative Assistant

Description

Position Summary

• The Head Start Administrative Assistant provides administrative support to the Head Start Director by coordinating program operations, training activities, contracts, reporting requirements, and public relations efforts. The position assists with planning, compliance monitoring, and program administration to support the effective delivery of Head Start services and compliance with Head Start Performance Standards. The Administrative Assistant works collaboratively with program staff to ensure services are integrated and aligned with program goals. The ideal candidate demonstrates a commitment to the Agency's mission, vision, code of ethics, and strategic goals. Compliance with the Agency's drug- and alcohol-free workplace policy is required. This position is contingent upon continued program funding. TYPICAL DUTIES AND RESPONSIBILITIES
• Interact with Head Start participants, community members, and staff in a respectful and professional manner that reflects the mission and values of the program.
• Provide administrative support to the Head Start Director and Program Managers, including calendar management, correspondence preparation, meeting coordination, agenda development, report preparation, and event logistics.
• Assist with invoice processing, purchasing documentation, and other routine administrative financial functions.
• Assist with grant research, program self-assessments, and preparation of the Annual Head Start Report and other required program reports.
• Support training activities by coordinating schedules, registrations, materials, meeting space, and related logistics.
• Assist the Head Start Director with tracking corrective actions, maintaining compliance documentation, and coordinating follow-up activities related to audits, monitoring reviews, and program assessments.
• Attend staff meetings, workshops, and training sessions as assigned.
• Adhere to the ECKAN Code of Ethical Conduct in all work activities.
• Maintain confidentiality of all agency, employee, participant, and program information.
• Prepare, distribute, maintain, and organize reports, correspondence, meeting materials, records, inventory, and other administrative documentation in accordance with agency policies, procedures, and regulatory requirements.
• Perform other duties as assigned to support program operations and agency objectives.