San José State University·San Jose, California
This role coordinates direct support for the Dean and Associate Dean of Students, managing high-level administrative functions for related offices like Student Conduct and Ombuds, while also serving as the primary contact for the DOS suite, triaging student concerns.
Reporting to the Associate Vice President and Dean of Students, the Administrative Specialist coordinates direct support for the Dean of Students and Associate Dean as well as high level administrative support functions for the offices within this unit (Student Conduct and Ethical Development, Behavioral Intervention, Ombuds).
The Administrative Specialist provides assistance with student conduct, behavioral intervention and student ombudsperson administrative functions for San José State University. The nature of the work performed by the Administrative Specialist is highly sensitive and requires interpretation of CSU and university policies and procedures.
This position regularly performs duties that require access to confidential information, which contributes significantly to the overall work of the Dean of Students unit. This position works directly with the team to collect, organize, present, and maintain sensitive and confidential data.
$4,799/month - $6,992/month (Step 1 – Step 20)
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary [https://www.calstate.edu/csu-system/careers/benefits].
March 13, 2026 through March 29, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
University Personnel jobs@sjsu.edu [jobs@sjsu.edu] 408-924-2252
The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ [https://calstate.policystat.com/policy/9779821/latest/] and questions may be sent to jobs@sjsu.edu [jobs@sjsu.edu].
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
Sjsu is not a sponsoring agency for staff or management positions. (E.g. H1-B visas)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. [https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.] The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu [clerycompliance@sjsu.edu].
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf [https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf]. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu [uhs-frontdesk@sjsu.edu].
Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.
San José State University is an equal opportunity employer.
The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status.
This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities.
Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).
Reasonable accommodation is made for applicants with disabilities who self-disclose.
San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Required qualifications include a bachelor's degree or equivalent training, along with administrative work experience involving policy study, analysis, or program improvement. Preferred experience includes two years in student records or a related field and experience using databases like Maxient.
Market context
Administrative Specialist, Dean of Students roles in California often draw steady interest because campuses need staff who can manage student records, policy review, and conduct-related workflows. Competition tends to center on candidates with a bachelor’s degree, administrative experience tied to analysis or program improvement, and familiarity with systems such as Maxient. On this platform, the job requirements and benefits are AI-summarized from the original posting, saving you research time; if you apply, tailor your resume to student records and database experience.