Wayne State University·Detroit, Michigan
This role involves providing comprehensive administrative assistance to the HIGH Program and its director, focusing on supporting, developing, and implementing program elements for students. Essential duties include managing day-to-day office functions, coordinating personnel actions, and ensuring smooth operational performance.
Administrative Assistant, HIGH Program Wayne State University is searching for an experienced Administrative Assistant, HIGH Program at its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education.
Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties): Job Purpose Provide administrative assistance to the HIGH (Helping Individuals Go Higher) Program and its founding director.
Support, develop and implement program elements for the benefit of Wayne State University students needing assistance.
Ensure that the day-to-day related operations are run both smoothly and efficiently.
Essential Functions (Essential functions are the primary duties/major job responsibilities that an employee must be able to perform, with or without reasonable accommodation.
The essential functions are listed in order of importance.) Manage the day-to-day office functions including coordinating personnel actions and developing policies, procedures and business processes to improve overall operational performance.
Assist in the establishment of training and orientation programs.
30 Provide complex calendar management, exercising discretion and judgment to analyze and appropriately prioritize complicated and challenging schedules; respond to frequent changes in schedules; set priorities.Prepare itineraries, agenda packets and travel arrangements.
Create and maintain travel folders from start to finish of event.
20 Prepare memos, letters, meeting agendas, summary notes, reports, spreadsheets, charts, and presentations.Handle highly sensitive and confidential information.
25 Coordinate and organize meetings and other events.
Ensure that meetings and other events have appropriate locations, supplies, audio-visual equipment, and other needs met.Order supplies as needed for events, meetings, and day-to-day work.
10 Track and help drive completion of key deliverables and follow up on outstanding items.
Special project work as specified.
Provide detailed reports and handle highly sensitive and confidential information.
10 Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks, participating in professional organizations.Other duties as assigned.
5 WORK CONTEXT This grid characterizes the position scope.
Job Reports to: Director Leadership Accountability: Implements operating plans Supervisory Accountability: None Organizational Accountability: None Financial Accountability: Monitors expenditures Customer Accountability: Interfaces with officials and executives Freedom to Act: Subject to general input from supervisor Unique duties:
Education Bachelor's degree Bachelor's Degree in Business Administration or equivalent combination of education and experience. Experience Experienced (minimum 2 years of job-related experience) Minimum 2 years related experience, including demonstrated ability to provide administrative support at the executive level and experience in program coordination or office management roles
Strong interpersonal skills and proven ability to build collaborative relationships. Effective written and verbal communication skills. Ability to exercise initiative, diplomacy, discretion and confidentiality with a positive, service-oriented attitude. Excellent organization skills with the ability to organize and coordinate a dynamic workload and complete multiple tasks within established and changing deadlines. Ability to think proactively and prioritize work. Ability to exercise judgement with incomplete information. High-level computer skill proficiency and demonstrated ability to advance technical skills. Extensive proficiency with Microsoft Office Suite, Word and Excel. Ability to create presentations with Power Point or equivalent software. Strong presentation skills are preferred. Comfort with and ability to adapt in a changing environment. Leadership skills with the ability to provide day-to-day leadership to interns and volunteers.
School/College/Division: Generic Division Primary department: H2003 Employment type: Regular Employee Job type: Full Time Job category: Staff/Administrative Funding/salary information: Compensation type: Annual Salary
Salary minimum: Salary hire maximum: Working conditions: Job openings: Number of openings: 1 Reposted position: No Reposted reason: Supercedes Previous Requisition Prior posting/requisition number: req3182 Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
Candidates must possess a Bachelor's degree in Business Administration or equivalent experience, along with a minimum of two years of related experience, including executive-level administrative support and program coordination. Required abilities include strong interpersonal, communication, organizational skills, high-level computer proficiency, and the capacity to handle confidential information with discretion.
Market context
In Michigan, Administrative Assistant roles in HIGH programs often draw steady interest because schools and education programs need reliable coordination support. These positions are competitive when they ask for executive-level administrative experience, program coordination, strong communication, and discretion, especially alongside a bachelor’s degree or equivalent experience. Review the AI-summarized requirements and benefits on this platform to quickly compare roles and save research time before applying.
Athletic Trainer I
PTF- English
Activity Facilitator, C2 Pipeline - College of Nursing