Executive Assistant - Part Time

Job DetailsJob Location

• Ansonia ,
• CT 06401
• TITLE
• OF
• Position:
• Executive
• Assistant
• DEPT:
• Early
• Education
• Location:
• Ansonia
• STATUS:
• P/T
• Regular,
• Non-Exempt
• GRADE: 6
• UNION:
• No
• TITLE
• OF
• Immediate
• Supervisor:
• Site
• Director
• Positions
• Supervised:
• N/A
• BASIC
• PURPOSE: To assist with the administration of the educational component of all Early Childhood programs.
• Essential
• DUTIES
• AND
• RESPONSIBILITIES: Coordinate new hire orientation schedules and prepare materials. Maintain up-to-date e-NAEYC portfolios for all LNV sites. Assist with the approval of payroll and processing of time off requests. Assist with ensuring adequate classroom coverage in compliance with licensing requirements at all times and communicating the daily staff schedule. Assist with data input and generating reports within databases including Child Plus, TS Gold and DECA. Responsible for maintaining a regular schedule for tuition/fee pick-up in accordance with fiscal policies. Assist in the development and updating of appropriate component plans in compliance with federal performance standards. Oversee administrative function related to the education component including but not limited to:: Maintaining inventory of supplies, ordering supplies as needed following Agency purchasing policies. Deliver supplies and materials to offsite classrooms. Processing expense reports Preparing materials for education events (i.e. flyers) Maintain up-to-date inventory of resources, forms, policies, procedures and handbooks in both hard copy and electronic formats Assist in tracking and collecting daily, weekly and monthly paperwork to meet required deadlines Maintain the annual teacher calendar including sending reminders and updates on any changes Coordinate and schedule meetings for the education team including maintaining minutes and other documentation Maintain up-to-date staff files Maintain staff training logs, register staff for trainings and coordinate accommodations as necessary Actively participate in program and agency staff meetings.
• Non-Essential
• DUTIES
• AND
• RESPONSIBILITIES: 1. Plan and organize special events. 2. Perform other related duties as required.
• WORK
• ENVIRONMENT: Travels between multiple facilities, primary location has two stories without elevator access, works with children with communicable diseases.QualificationsQUALIFICATIONS:
• EDUCATION: Associates degree in Business or related field, Bachelors preferred.
• EXPERIENCE: Minimum of 2 plus years administrative experience in busy office setting. Experience in school or child care setting a plus.
• SPECIAL
• SKILLS: Must have strong organizational, communication and computer (MS Office) skills. Capability to multitask, follow up and follow through with tasks, desire to learn, and aptitude to assess basic processes and improve upon independently. Ability to maintain confidentiality.
• Physical
• REQUIREMENTS: The ability to hear conversational voice, with or without a hearing aid, the ability to see and read newsprint with or without corrective lenses, to speak and be understood under normal circumstances. Ability to sit and work at computer. Capability to travel between sites. Must be able to lift up to 25 lbs. and hsve the ability to bend and lift.
• Personal
• CHARACTERISTICS: Ability to function within guidelines of Agency’s core values, identification with Agency mission, ability to build consensus and motivate employees.