WHEELING UNIVERSITY
Location
Wheeling, West Virginia
The Assistant Registrar is responsible for adjusting schedules, evaluating transfer credits, and advising students on academic requirements. They also act on behalf of the Registrar in their absence and maintain academic records.
Candidates must have a bachelor's degree and at least three years of experience in Enrollment Management or a related field. Proficiency in Datatel Colleague and strong communication skills are also required.
Adjusting schedules and evaluating transfer credits; advises students on both CORE and graduation requirements. Answers requests of a complex nature, referring to those that are highly complex, controversial, or specialized to the Registrar or VP for Academic Affairs such as registration forms, verifications, basic academic policies, and grading issues. Primarily and independently responsible to be the VA Certifying Official. Responsible for coverage in the absence of the Registrar to act on the Registrar’s behalf. Course scheduling and classroom coordination. Serves as the liaison to other campus entities including admissions, security, retention office, faculty departments, graduate, human resources, and professional studies; represents the Registrar’s Office on University Committees. Maintains all articulation agreements; communicates directly with the transfer counselor to minimize time needed to respond to degree program evaluations. Assists in the creation and maintenance of all academic records of the institution in both hard copy and electronic, and both the undergraduate and graduate Course Catalogs. Verify and audit student information (i.e. GPA) for academic record keeping, scholarships, financial aid, graduation, etc. Other relevant duties may be assigned by the Registrar or designee. Compliance Responsibilities: Collect, identify, date and store documentation for the department and compliance area as mandated by the Compliance Program; ensure certification and qualifications are maintained per job description.
Bachelor’s degree required, with a minimum of three (3) years of experience in Enrollment Management, Academic Affairs, or a related higher education function. Experience with, or the ability to quickly become proficient in, Datatel Colleague. Strong written and verbal communication skills, with the ability to read, interpret, and prepare routine reports, correspondence, and procedural documentation. Demonstrated analytical and quantitative skills, including the ability to perform calculations involving percentages, ratios, and related measures. Ability to exercise sound judgment and apply common-sense reasoning to follow written, verbal, or diagrammatic instructions and resolve routine problems involving multiple variables. Proficiency in Microsoft Office and other standard email and web-based applications. Ability to work evenings and weekends as needed. Commitment to supporting and advancing the mission, vision, and values of a Catholic university. EEO Statement: Wheeling University is an Equal Opportunity Employer. We are committed to creating and sustaining a diverse, inclusive, and welcoming community for all faculty, staff, and students. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. We value the unique contributions that individuals bring to our campus and believe that diversity of perspectives enriches our academic and work environment.
Market context
School support staff roles in West Virginia often draw steady interest because districts need experienced professionals who can help with student services, operations, and enrollment-related functions. For this role, competition may center on candidates who already know Datatel Colleague, bring enrollment management experience, and can communicate clearly with families and staff. Review the AI-summarized requirements and benefits here to save time, then tailor your application to show direct system experience and examples of managing enrollment workflows.
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