Job detail
Senior Administrative Coordinator, Division of Mission
Loyola Marymount University
#Confidentiality#Email#Administrative Support#Microsoft Office#Staff Support#Graphic Design#Social Media#Calendar Management#Liaison#Event Coordination#Workshops#Web
Full TimeOn Site2-5 yrs$26 - $32 / HOURPosted 2 months ago
Location
Westchester, Illinois
Salary
$26 - $32 / HOUR
Quick overview
This role provides comprehensive administrative support to the Office of Mission Engagement and the Center for Ignatian Spirituality, assisting directors with scheduling, communications, and program advancement primarily serving faculty and staff. Key duties include managing communications content, handling budget documentation and purchases, and coordinating various unit events and meetings.
Requirements summary
Candidates typically need a Bachelor's degree or equivalent experience along with a minimum of four years of administrative support experience, preferably in an academic setting. Essential abilities include managing complex administrative tasks independently, handling conflicting priorities, maintaining confidentiality, and demonstrating strong written and oral communication skills.
bachelor degreeInterpersonal SkillsCustomer ServiceRecord KeepingAdministrative SupportEditingContent ManagementLiaisonEvent CoordinationMeeting SchedulingCalendar ManagementComputer CompetencyNote TakingExpense ReconciliationOn-site SupportBudget DocumentationDrafting Minutes
Job description
- This position within the Division of Mission will provide administrative support to both the Office of Mission Engagement and the Center for Ignatian Spirituality.
- The role assists two distinct but collaborative units in advancing their respective programs and communications, primarily serving faculty and staff.
- Reporting relationships are defined by the divisional structure of the university.
- Position Specific Responsibilities/Accountabilities Provide staff support to the Executive Director for Mission Engagement and the Director of the Center for Ignatian Spirituality in support of their respective programs and initiatives, including planning and scheduling appointments and updating, organizing, and maintaining their calendars.
- Provide a welcoming and responsive office unit for administrators, faculty, staff, and visitors.
- Maintain decorum and confidentiality when working with university and outside constituents.
- Serve as a liaison between the Office of Mission Engagement, the Center for Ignatian Spirituality and campus partners.
- Review and edit written messages and documents composed by the Executive Director and the Director; compose appropriate announcements for internal and external distribution.
- Manage and produce written and visual content for communications of the Office of Mission Engagement and the Center for Ignatian Spirituality, which may include email, web, social media, and print.
- Maintain and update distribution lists and records.
- Arrange production and campus distribution of print materials.
- Maintain and provide accurate budget documentation and reporting for the Office of Mission Engagement and the Center for Ignatian Spirituality.
- Make purchases, pay invoices and authorize reimbursements and payments.
- Monitor and reconcile expenses via Workday.
- Produce reports and spreadsheets as needed.
- Coordinate events and meetings for both units, including but not limited to scheduling meetings, reserving locations, coordinating with Conference & Event Services and ITS, ordering meals, and providing on-site support.
- Assist in planning and staffing university events sponsored by the Office of Mission Engagement or the Center for Ignatian Spirituality, including retreats and workshops.
- Provide staff support at presentations by the Executive Director and Director and for other programs sponsored by their offices.
- Perform deliveries around campus, as needed.
- Take notes and draft minutes for selected committee meetings.
- Perform other duties as assigned or requested.
- Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university, including LMU’s commitment to diversity.
- Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
- Demonstrate a commitment to outstanding customer service.
- Requisite Qualifications Typically a Bachelor’s degree or equivalent experience.
- Incumbent will be expected to continue upgrading knowledge, skills, and abilities as needed to keep abreast of regulation/policy changes.
- Minimum 4 years of administrative support experience, preferably in an academic environment.
- Ability to perform complex administrative work independently and efficiently; manage multiple conflicting priorities; compose clear, comprehensive reports and keep accurate records; maintain professionalism, confidentiality and timeliness in oral and written communication.
- Familiarity with Jesuit, Catholic higher education is preferred.
- Experience of Ignatian Spiritual Exercises highly desirable.
- Demonstrated excellence in communication skills, both written and oral.
- Demonstrated computer competency, e.g., use of content-management system for university websites; familiarity with Microsoft Office (Word, Excel, Power Point, Publisher, Outlook, Teams); familiarity with social media platforms; familiarity with basic graphic design platforms (e.g.
- Photoshop, Adobe Express, Canva).
- Ability to learn new computer applications under the provision of employer-provided training.
- For full consideration applicants must submit the following: Cover Letter Resume The above statements are intended to describe the general nature and level of work being performed.
- They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position. #HERC# #HEJ# Staff Regular Salary range $25.87 - $32.31 Salary commensurate with education and experience.
- Please note that this position may not be eligible for visa sponsorship now or in the future.
- Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society.
- LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law.
- We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.) Founded in 1911, Loyola Marymount University is a Carnegie classified R2 institution rooted in the Jesuit and Marymount traditions.
- We are committed to fostering a diverse academic community rich in opportunity for intellectual engagement and real-world experience.
- We enroll an academically ambitious, multicultural, and socioeconomically diverse student body.
- We recruit, retain and support a diverse faculty committed to excellence in teaching, research, scholarship and creativity.
- Our three campuses are rooted in the heart of Los Angeles, a global capital for arts and entertainment, innovation and technology, business and entrepreneurship.
- LMU is a unique and rewarding place to work.
- As you consider your employment opportunities with our institution, we encourage you to take the time to learn about the university community and how it distinguishes us from other places of employment.
- We are proud of the programs, benefits and services we provide our community.
- We strive to ensure an inclusive environment in all aspects of campus life that fosters a strong sense of trust and mutual respect.
- EEO Statement Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer-related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990), state or local law.
- The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, and other school-administered policies and programs, or in its employment policies and practices.
- All University policies, practices, and procedures are administered in a manner consistent with LMU's Jesuit identity and character.
- To learn more about the University's Statement of Non-Discrimination policy and related grievance procedures, click here.
- To report questions or concerns about sex-based discrimination, please contact titleix@lmu.edu or 310.568.6105.
- To learn more about Federal & State Employment Notices, click here:
