General Assistant
UMBC
Location
Baltimore, Maryland
Salary
$22 - $24 / HOUR
Quick overview
This role provides day-to-day administrative support to the Africana Studies Department Chair, faculty, and courses, including tasks like preparing requisitions, managing records, and coordinating special events logistics. The assistant will also work closely with the Chair and Advising Coordinator while serving as a liaison to the College's Shared Services Center.
Requirements summary
A Bachelor's degree is required, though four years of related experience may substitute for this requirement, and proficiency in MS Word, Excel, and general office software is mandatory. Candidates must also demonstrate the ability to handle confidential matters tactfully and possess excellent customer service skills.
Job description
Department
Africana Studies
Responsibilities
Africana Studies seeks a dependable individual to provide administrative support to the Department Chair, faculty and courses.
Position is Contingent I/temporary working between 20-40 hours per week. Ideally the position will work at least three days per week (if part-time). Hours will be during core business hours Monday-Friday. Flexible schedule may be available.
Possible hybrid work schedule may be available after training.
- The General Assistant will provide day to day administrative support for the department. Duties may include:
- Working closely with Chair and Advising Coordinator
- Providing administrative support for full-time and adjunct faculty
- Preparing purchase requisitions
- Serving as credit card (P-Card) holder
- Preparing travel arrangements and processing reimbursements
- Preparing hiring contracts
- Serving as liaison to the College's (CAHSS) Shared Services Center
- Maintaining office equipment and supplies
- Maintaining personnel records and all department documents
- Maintaining the department website
- Supervising student workers
- Coordinating the logistics for special events
- Performing other duties as assigned
Required
Minimum Qualifications
Requires a Bachelor's degree.
Note
- Four years of related experience may be substituted for the degree requirement.
- Proficiency in MS Word, Excel and general office software required.
- Must have ability to handle confidential and sensitive matters with tact and discretion.
- Excellent customer service skills required.
Preferred Qualifications
- Previous administrative/clerical experience strongly preferred.
- Previous experience working in a university/college setting preferably in an academic area.
Background Screening Statement
A background check will be required.
Special Instructions to Applicants: Upload your resume
Screening of Applications Begins
Position is open until filled. Application review will begin immediately and continue on a rolling basis.
Salary
Hourly
Salary Range
Minimum: $22.00 to Maximum: $24.04, commensurate with qualifications and experience.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Hours
- Full-time or
- Part-time hours are available/negotiable
- Type: Temporary, Contingent I
Additional Information
This is a temporary position. Initial contract is for six months with the possibility of renewal.
Benefits
Benefits Summary [https://umbc.box.com/s/py57wzzwf3ewvexa9razp13nxin8nmw9] FLSA Status: Nonexempt Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. [https://oei.umbc.edu/gender-discrimination-sexual-misconduct/]
Accommodation
If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
Work Authorization As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.