Institute For Latino Progress·Chicago, Illinois
The assistant coordinator recruits, trains, and manages volunteers to support literacy and citizenship programs for immigrant students. They also maintain program databases, handle volunteer communications, and assist with reporting and event organization.
Under the supervision of the ESL Literacy and Citizenship Coordinator the Volunteer Program Assistant Coordinator helps to contact and onboard volunteers for the Adult Volunteer Literacy program, helps maintain attendance records, volunteer files, volunteer contacts, and records to carry out the Secretary of State Adult Volunteer Literacy program at Instituto del Progreso Latino and auxiliary volunteer efforts that serve IDPL students. The main function of the program is to help provide literacy and basic skills (GLE in first language 1 – 6) to Spanish speaking immigrants with low literacy levels and help them to pass the Citizenship naturalization test. To achieve this, the assistant coordinator helps to recruit, train, and assign a group of 50 local and city-wide volunteers who tutor students in basic skills, and ESL, and practice for the naturalization exam.
Essential duties and responsibilities
Assists candidates in filling out program registration and paperwork forms to become volunteers.
Helps to recruit, train and assign tutors according to their skills and interests.
Answers emails and proactively reaches out to volunteer candidates to arrange site visits to Instituto.
Helps to train and connect volunteers with Literacy Volunteer training provided by Illinois adult education and literacy agencies (ScaleLit, IDPL, Community College Board).
Helps to fill out program database such as Excel, Salesforce and assists with Adult Volunteer Literacy quarterly program reports.
Maintains contact with volunteers through email, phone calls, and in person as directed by the program coordinator.
Helps organize volunteer recognition events, volunteer training, and promotes retention of volunteers.
Helps facilitate a variety of volunteer involvement through interview practice, one on one tutoring, language partners, and other volunteer support activities for students and administrators.
Attend program meetings in representation of Instituto del Progreso Latino.
Must be available evenings as required and Saturday mornings until 2 pm.
Attends Adult Volunteer Literacy program and volunteer management training
Other duties as assigned.
The above is intended to describe the general conditions of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.
Nature of work requires an ability to operate standard business office equipment. Requires ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files. Position involves lifting, pushing, bending, and reaching.
Majority of work performed in a general office environment. Position requires availability for extended hours plus non-traditional hours required to perform job duties. Also requires participation and attendance at organization sponsored events and meetings.
403b retirement saving plan (if working more than 20 hours per week).
Paid Leave: Instituto del Progresso is an Equal Opportunity Employer
Candidates must have a high school diploma or equivalent and possess excellent bilingual English/Spanish communication skills. Proficiency in Microsoft Office and the ability to work evenings and Saturday mornings are required.
Market context
In Illinois, literacy volunteer program assistant coordinator roles often see steady demand from community education and nonprofit programs that rely on bilingual outreach and volunteer support. These positions can be competitive because employers usually want strong English/Spanish communication, Microsoft Office skills, and scheduling flexibility for evenings and Saturday mornings. Review the AI-summarized requirements and benefits on this platform to save time, then confirm your availability and bilingual experience before applying.