HR Records Audit Assistant (Part-Time,TEMP)

*This role is temporary and needed approximately 10-15 hours / week

About the Role

• The HR Records Audit Assistant (Part-Time) plays a crucial role in maintaining the integrity and accuracy of employee records within an educational services environment.
• This position is responsible for conducting thorough audits of HR documentation to ensure compliance with institutional policies and regulatory requirements.
• The role supports the HR department by identifying discrepancies, recommending corrective actions, and assisting in the implementation of record-keeping best practices.
• By meticulously reviewing personnel files, the assistant helps safeguard sensitive information and contributes to the overall efficiency of HR operations.
• This position requires a detail-oriented individual who can work independently while collaborating effectively with HR team members to uphold data accuracy and confidentiality.

Minimum Qualifications

• High school diploma or equivalent required; associate degree or higher in Human Resources, Business Administration, or related field preferred.
• Proficiency in using Microsoft Office Suite, particularly Excel and Word.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Previous experience in HR auditing or records management within an educational or similar institutional setting.
• Familiarity with HR information systems (HRIS) and electronic document management systems.
• Basic understanding of HR record-keeping practices and relevant employment laws.
• Knowledge of federal and state regulations related to employee records and data privacy.
• Excellent communication skills to effectively liaise with HR team members and other departments.
• Ability to work independently with minimal supervision in a part-time capacity.

Responsibilities

• Conduct regular audits of employee records to verify completeness, accuracy, and compliance with institutional and legal standards.
• Identify and report discrepancies or missing documentation to HR management for timely resolution.
• Assist in updating and organizing physical and electronic personnel files to ensure easy retrieval and secure storage.
• Collaborate with HR staff to implement improvements in record-keeping processes and audit procedures.
• Maintain confidentiality of sensitive employee information in accordance with privacy policies and regulations.

Skills

• The HR Records Audit Assistant utilizes strong organizational and analytical skills daily to review and verify employee records for accuracy and compliance.
• Attention to detail is critical when identifying inconsistencies or missing information within personnel files.
• Proficiency with Microsoft Office tools, especially Excel, supports efficient data management and reporting.
• Effective communication skills enable the assistant to collaborate with HR colleagues and convey audit findings clearly.
• Additionally, discretion and integrity are essential to maintain confidentiality and uphold trust when handling sensitive employee information.